Project Administrator Owensboro

APi Construction Company; Owensboro (KY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life Insurance

Paid Time Off and Paid Holidays

401(k) Plan

Profit Sharing Plan

Employee Stock Purchase Plan

Job summary

A leading fire protection firm in Owensboro, Kentucky is seeking a Project Administrator to manage administrative functions in construction projects. The ideal candidate will possess strong communication and organizational skills, be proficient in Microsoft Office, and work efficiently with internal stakeholders. Responsibilities include assisting Project Managers with setup and invoice processing, coordinating project information, and maintaining project records. Join a committed team and contribute to effective project management.

Qualifications

• Proficiency in editing and creating PDF documents is required.
• Must be a Notary Public or willing to become one.
• Ability to pass a post-offer drug screen and background check.

Responsibilities

• Assist Project Managers with project setup and invoicing.
• Coordinate project information across multiple departments.
• Maintain and organize digital project files.

Skills

Strong computer skills

Proficient in Microsoft Office

Effective verbal and written communication skills

Well-developed organizational skills

Ability to adapt quickly

Works well in team or independent situations

Job description

Premier Fire & Security, an APi Group Life Safety USA company, has an opening for a self-motivated individual to join our team as a Project Administrator. This position will work from our Owensboro, Kentucky office.

Premier Fire & Security has over 50 years of experience in the fire suppression industry and has expanded its footprint to serve customers throughout the Southeast. We offer a range of services including: fire sprinkler systems, security systems, fire alarm and detection systems, special hazards systems, voice data systems and fire extinguisher products.

Benefits include

• Health, Dental, Vision and Life Insurance
• Paid Time Off and Paid Holidays
• 401(k) Plan
• Profit Sharing Plan
• Employee Stock Purchase Plan

Project Administrator

The Project Administrator is responsible for initiating and executing the administrative functions of construction projects. They will assist the Project Manager and internal stakeholders by administrating the project lifecycle from customer setup to collection of project invoices.

Job Responsibilities

• Assist Project Managers with the project setup, labor schedule tracking, project invoicing, and collections of outstanding invoices
• Setup newly awarded projects in construction management system
• Enter project budgets and assist Project Managers to update budgets as needed
• Submit customer and vendor requests for setup in construction management system
• Work with Customers and internal stakeholders to keep project billing and collections processes working efficiently
• Coordinate project information across multiple departments including Purchasing, Accounts Payable, Payroll, and Finance Management
• Maintain, consolidate, and organize various types of records in digital project files
• Complete weekly and monthly project billing and cost reporting to enable Project Managers to effectively manage their project portfolio
• Prepare weekly timesheet for field employees and enter project hours by employee for processing by Payroll team
• Review and code Project Manager credit card expense reports
• Contribute to the continuous improvement of project management processes by partnering with other functional areas to identify and drive improved efficiency, effectiveness, and internal controls.

Job Qualifications

• Strong computer skills and show propensity to learn new programs quickly
• Must be proficient in Microsoft Office (Excel, Word, and Outlook Required)
• Proficiency in editing and creating PDF documents (Required)
• Effective verbal and written communication skills are vital
• Well-developed organization skills to manage multiple projects and priorities
• Works well in either team or independent situations
• Ability to quickly adapt to evolving environments and responsibilities
• Notary Public or willingness to become a Notary Public
• Ability to pass a post-offer drug screen and background check

Premier Fire & Security is a Drug Free workplace and participates in E-verify.

Premier is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.

Premier complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities. If you wish to request reasonable accommodations to participate in the job application or interview process, please contact [e-mail]

Equal Opportunity Employer, including disabled and veterans.