Project Administrator

APi Construction Company; Paducah (KY); Sur place; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Health, Dental, Vision and Life Insurance

Paid Time Off and Paid Holidays

401(k) Plan

Profit Sharing Plan

Employee Stock Purchase Plan

Résumé du poste

APi Construction Company seeks a Project Administrator in Paducah, Kentucky. This role involves managing administrative functions of construction projects, assisting Project Managers with setup, invoicing, and collections. Strong proficiency in Microsoft Office and effective communication skills are necessary. The position offers benefits such as health insurance, paid time off, and a 401(k) plan. Premier Fire & Security values diversity and is an equal opportunity employer.

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to create and edit PDF documents.
• Strong verbal and written communication skills.
• Organizational skills to manage multiple projects.

Responsabilités

• Assist Project Managers with project setup and invoicing.
• Track labor schedules and enter project budgets.
• Maintain and organize digital project files.
• Prepare weekly timesheets for processing by Payroll.

Connaissances

Strong computer skills

Microsoft Office proficiency

Effective communication skills

Organization skills

Adaptability

Description du poste

Premier Fire & Security, an APi Group Life Safety USA company, has an opening for a self‑motivated individual to join our team as a Project Administrator. This position will work from our Paducah, Kentucky office.

Premier Fire & Security has over 50 years experience in the fire suppression industry and has expanded its footprint to serve customers throughout the Southeast. We offer a range of services including: fire sprinkler systems, security systems, fire alarm and detection systems, special hazards systems, voice data systems and fire extinguisher products.

Benefits include:

• Health, Dental, Vision and Life Insurance
• Paid Time Off and Paid Holidays
• 401(k) Plan
• Profit Sharing Plan
• Employee Stock Purchase Plan

Project Administrator

The Project Administrator is responsible for initiating and executing the administrative functions of construction projects. They will assist the Project Manager and internal stakeholders by administrating the project lifecycle from customer setup to collection of project invoices.

Job Responsibilities

• Assist Project Managers with the project setup, labor schedule tracking, project invoicing, and collections of outstanding invoices
• Setup newly awarded projects in construction management system
• Enter project budgets and assist Project Managers to update budgets as needed
• Submit customer and vendor requests for setup in construction management system
• Work with Customers and internal stakeholders to keep project billing and collections processes working efficiently
• Coordinate project information across multiple departments including Purchasing, Accounts Payable, Payroll, and Finance Management
• Maintain, consolidate, and organize various types of records in digital project files
• Complete weekly and monthly project billing and cost reporting to enable Project Managers to effectively manage their project portfolio
• Prepare weekly timesheet for field employees and enter project hours by employee for processing by Payroll team
• Review and code Project Manager credit card expense reports
• Contribute to the continuous improvement of project management processes by partnering with other functional areas to identify and drive improved efficiency, effectiveness, and internal controls.

Job Qualifications

• Strong computer skills and show propensity to learn new programs quickly
• Must be proficient in Microsoft Office (Excel, Word, and Outlook Required)
• Proficiency in editing and creating PDF documents (Required)
• Effective verbal and written communication skills are vital
• Well-developed organization skills to manage multiple projects and priorities
• Works well in either team or independent situations
• Ability to quickly adapt to evolving environments and responsibilities
• Notary Public or willingness to become a Notary Public
• Ability to pass a post‑offer drug screen and background check

Premier Fire & Security is a Drug Free workplace and participates in E‑verify.

Premier is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.

Premier complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.

If you wish to request reasonable accommodations to participate in the job application or interview process, please contact [e-mail]

Equal Opportunity Employer, including disabled and veterans.