Project Administrator (Non-Technical), Business Coordinator

The University Of Chicago; Chicago (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Healthcare

Job summary

The University of Chicago is seeking a Project Administrator, Business Coordinator in Chicago, IL. You will support non-technical projects from conception to completion, coordinating teams, schedules, budgets, and lab activities under the PI.

Responsibilities include CT scanning, travel planning, exhibit logistics, and lab accounting reconciliation. Ideal candidates bring 5–7 years of related experience, vocational training, and proven project management skills to support research projects and

Qualifications

• Minimum 5–7 years of work experience in a related administrative role.
• Vocational training or equivalent experience; four-year degree not required.
• Experience coordinating lab or research projects preferred.

Responsibilities

• CT scanning and logging for research projects.
• Scheduling and managing calendars and calendars for lab activities.
• Planning logistics for trips, conferences, field expeditions, and research trips.
• Managing exhibit and film-related project scheduling and logistics.
• Maintaining lab accounting, budgets, and progress reports.
• Preparing progress reports and supporting non-technical project plans.

Skills

Project management

Scheduling

Budgeting

Communication

Education

Vocational training / equivalent experience

5-7 years related experience

Tools

CT scanning

MS Office / Google Workspace

Job description

DepartmentBSD OBA - Sereno LabAbout the DepartmentThrough the disciplines of Comparative Biomechanics, Evolution and Developmental Biology, Behavioral Neurobiology, and Vertebrate Paleontology, our mission is to explore animal form and function and how they change over the short time frame of an individual’s life history and long time frame of the history of animal life.The Project Administrator, Business Coordinator position reports to PI, Professor Paul Sereno and manages lab activities including overseeing the lab and PI scheduling, managing budgets, lab accounting and reconciliation duties and project management for lab research projects and additional special projects as needed. The Project Administrator, Business Coordinator will also complete CT scanning for research projects. This position will also oversee and coordinate project management for lab exhibitions and logistics management of field expeditions.Job SummaryThe job provides business support for non-technical (not information technology or construction related) projects from conception to completion. Performs administrative duties as they relate to the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports.ResponsibilitiesCT scanning and logging.Scheduling/managing calendar.Planning and logistics for trips, conferences, field expeditions, and research trips.Scheduling, planning and project management for exhibit management.Scheduling and project management for Film-related project.Lab meeting agendas, note taking and project management.Lab accounting-reconciliation and cash advance.Assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements.Supports or independently performs administrative tasks such as arranging meetings, developing agendas, and preparing progress reports.Performs other related work as needed.Minimum QualificationsEducation:Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).Work Experience:Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.Certifications:-Preferred QualificationsExperience:Previous CT scanning experience.Project Management experience.Application DocumentsResume (required)Cover Letter (optional)Contact information of at least referencesThe University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.Job FamilyAdministration & ManagementRole ImpactIndividual ContributorScheduled Weekly Hours37.5Drug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPay Rate TypeHourlyFLSA StatusNon-ExemptPay Range$28.85 - $36.06The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.Posting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.