Pre-Award Coordinator

The University Of Chicago; Chicago (IL); On-site; USD 35,817 - 46,838; Full time

Job summary

The University of Chicago is seeking an experienced Pre-award Coordinator to provide specialized business support for grant and contract proposals within the BSD Research Administration Office. You will assist in pre-award activities, review guidelines, assemble administrative components, and prepare NIH non-competing applications and related agreements.

Responsibilities include ensuring timely submission, regulatory compliance, salary allocations, and coordination with various university

Qualifications

• Minimum qualifications include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
• Bachelor’s Degree strongly preferred.

Responsibilities

• Ensures timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration.
• Assists in pre-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
• Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
• Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.

Skills

Computer skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Interpersonal skills

Accounting knowledge

Financial skills

Time management

Research funding knowledge

Education

Bachelor’s Degree

Vocational training / equivalent

Tools

Microsoft Word

Excel

Job description

DepartmentBSD ADM - Pre Award - CoordinatorsAbout the DepartmentThe Biological Sciences Division Research Administration Office provides support to all research administration activities of participating units throughout the proposal and award lifecycle.Job SummaryThe job provides specialized business support for grant and contract proposals/funding within a department or unit. Pre-award activities include research, preparing applications, and reviewing proposals. Post-award activities include compliance monitoring payment processing and salary allocations.The Pre-award Coordinator assists in pre-award activities within the BSD Research Administration Office including reviewing proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions such as biosketches and other support; developing and submitting NIH non-competing applications/progress reports; and processing material transfer agreements and data use agreements.ResponsibilitiesEnsures timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration.Ensures that all applications meet agency and University guidelines, published time tables, and deadlines.Assists in pre-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.Assists in preparation of summaries for Principal investigators of grant projections and responds to questions from Principal Investigators.Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.Assists in post-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.Supports the timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration. Checks that all applications meet agency and University guidelines, published time tables, and deadlines.Performs other related work as needed.Minimum QualificationsEducation:Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).Work Experience:Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.Certifications:-Preferred QualificationsEducation:Bachelor’s Degree strongly preferred.Experience:Previous experience in administration, accounting or grant and contracts strongly preferred.Preferred CompetenciesStrong computer skills including word processing and spreadsheet skills.Excellent verbal and written communication skills.Strong organizational skills.Attention to detail.Strong interpersonal skills.Knowledge of accounting.Financial skills.Ability to exercise sound judgment, discretion, and tact.Strong time management skills, including ability to handle multiple, concurrent tasks.Ability to maintain effectiveness under deadlines.Knowledge of research methods and funding sources.Knowledge of federal and University regulations for grant management.Working ConditionsOffice environment at Donnelley Biological Sciences Learning Center.Application DocumentsResume (required)Cover Letter (preferred)The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.Job FamilyFinancial ManagementRole ImpactIndividual ContributorScheduled Weekly Hours40Drug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPay Rate TypeHourlyFLSA StatusNon-ExemptPay Range$26.44 - $33.65The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.Posting StatementThe University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.