Project Administrator (Non-Technical), Business Coordinator

University of Chicago; Chicago (IL); On-site; USD 39,000 - 50,000; Full time

Job summary

The University of Chicago is seeking a Project Administrator, Business Coordinator to provide business support for non-technical lab projects. You will oversee lab activities, manage scheduling, budgets, and project plans from concept to completion, including CT scanning tasks and exhibits logistics.

Reporting to the PI, you will coordinate field expeditions and research projects, prepare progress reports, and support daily operations with non-IT project management expertise.

Qualifications

• Experience coordinating non-technical projects from conception to completion.
• Ability to develop detailed work plans, schedules and budgets.
• Strong administrative support and reporting capabilities.

Responsibilities

• CT scanning and logging.
• Scheduling and managing calendar.
• Planning and logistics for trips, conferences and field expeditions.
• Scheduling and project management for exhibits.
• Scheduling and project management for film-related projects.
• Preparing meeting agendas and progress reports.
• Lab accounting, reconciliation and cash advances.
• Coordinate daily projects with non-technical requirements.
• Assist with meetings and staffing plans.

Skills

CT scanning

Project management

Budgeting

Scheduling

Education

Vocational training / equivalent

Job description

About The Department

Through the disciplines of Comparative Biomechanics, Evolution and Developmental Biology, Behavioral Neurobiology, and Vertebrate Paleontology, our mission is to explore animal form and function and how they change over the short time frame of an individual’s life history and long time frame of the history of animal life.

Department

BSD OBA - Sereno Lab

About The Department

Through the disciplines of Comparative Biomechanics, Evolution and Developmental Biology, Behavioral Neurobiology, and Vertebrate Paleontology, our mission is to explore animal form and function and how they change over the short time frame of an individual’s life history and long time frame of the history of animal life.

The Project Administrator, Business Coordinator position reports to PI, Professor Paul Sereno and manages lab activities including overseeing the lab and PI scheduling, managing budgets, lab accounting and reconciliation duties and project management for lab research projects and additional special projects as needed. The Project Administrator, Business Coordinator will also complete CT scanning for research projects. This position will also oversee and coordinate project management for lab exhibitions and logistics management of field expeditions.

Job Summary

The job provides business support for non-technical (not information technology or construction related) projects from conception to completion. Performs administrative duties as they relate to the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports.

Responsibilities

• CT scanning and logging.
• Scheduling/managing calendar.
• Planning and logistics for trips, conferences, field expeditions, and research trips.
• Scheduling, planning and project management for exhibit management.
• Scheduling and project management for Film-related project.
• Lab meeting agendas, note taking and project management.
• Lab accounting-reconciliation and cash advance.
• Assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements.
• Supports or independently performs administrative tasks such as arranging meetings, developing agendas, and preparing progress reports.
• Performs other related work as needed.

Education

Minimum Qualifications

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications

Preferred Qualifications

Experience

• Previous CT scanning experience.
• Project Management experience.

Application Documents

• Resume (required)
• Cover Letter (optional)
• Contact information of at least references

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

FLSA Status

Non-Exempt

Pay Range

$28.85 - $36.06

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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