Project Administrator (Exempt)

Navajo Tribal Utility Authority; Fort Defiance (AZ); On-site; USD 70,000 - 95,000; Full time

Job summary

Navajo Tribal Utility Authority in Fort Defiance, AZ is seeking a Project Coordinator/Manager to oversee complex projects from initiation to completion. You will coordinate with internal and external customers, manage scope, schedules, and budgets, and provide regular status reporting to NTUA management.

The role requires 5–7 years in project management, a relevant degree or equivalent training, and proficiency in MS Office. Navajo Preference and equal opportunity employer statements apply.

Qualifications

• High School Diploma or GED required.
• Bachelor's Degree or equivalent required.
• Vocational or specialized training in project coordination.
• 5–7 years of project management experience.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Valid driver’s license required.

Responsibilities

• Ensures customer complaints and problems are addressed and resolved.
• Administers projects, writes processes, and coordinates with customers.
• Assists with policies, procedures, standards, and specifications.
• Provides project status reports to NTUA management.
• Guides internal customers in developing projects, defining scope, deliverables, schedules, and budgets.
• Tracks and manages projects from initiation to completion and resolves issues.
• Formulates budgets and monitors costs; allocates funds for projects.
• Organizes and communicates project plans and prioritizes initiatives.
• Performs database management; mentors project team on processes and cost analysis.
• Monitors work orders for accuracy and correction of errors.
• Generates reports to support strategic and tactical decisions.
• Ensures data entry for capital projects is timely and accurate.
• Identifies outliers in cost/duration for management action.
• Represents district management at meetings with customers and contractors.
• Performs other duties as assigned.
• Navajo Preference
• Navajo Veteran Preference
• This institution is an equal opportunity provider and employer.

Skills

Project management experience

MS Office proficiency

Education

High School Diploma or GED

Bachelor's Degree or Equivalent

Vocational/Specialized Training in Project Coordination

Tools

Word

Excel

PowerPoint

MS Office

Job description

MINIMUM QUALIFICATIONS REQUIRED:

High School Diploma or GED Certificate

Bachelor's Degree or Equivalent.

Vocational/Specialized Training in Project Coordination.

5 -7 years experience in Project Management .

Proficient in MS Office (Word, Excel and PowerPoint).

Requires a Valid Driver's License (subject to motor vehicle review).

JOB RESPONSIBILITIES AND PERFORMANCE OBJECTIVES:

Ensures customer complaints and problem issues are addressed and resolved.

Administers project, establishes written processes, and ensures scope of work is accomplished in coordination with internal and external customers.

Assist with the development of policies and procedures, standard operating procedures and design standards and/or specification for NTUA.

Provides project status reports to NTUA Management.

Provides guidance and assistance to NTUA internal customers with developing projects, defining scope of work, deliverables, establishing schedules, budgets, and task. Participates in project and team meetings, functional and business requirements.

Tracks and manages projects from initiation to completion, identifying and resolving projects issues, problems and changes resulting in successful completed projects.

Formulates capital and O&M budgets and monitors costs on an ongoing basis and develops budget and allocates funds to accomplish objects; monitors project budgets; plans for personnel and equipment needs for each project; and provides documentation to support budget needs and changes.

Organizes, communicates and manages relevant project plans, address primary projects issues, prioritize initiatives and ensure timely implementation and completion.

Performs database management functions. Mentor projects team with project processes and ensures prompt work order closeout and analysis of projects cost. Makes recommendations on standard cost adjustments.

Monitors work orders to ensure accuracy and assist in correction of errors.

Identifies, sets up and executes report to provide statistical information in support of strategic and tactical decision making by management.

Work with personnel responsible for the entry of statistical data capital projects to ensure processes are followed and fields get populated properly and in a timely fashion.

Monitors and reports to management those projects which reflect out of the ordinary cost and duration in the characteristics so that management can focus on corrective actions.

Working with work orders reporting to develop appropriate tactical and strategic report information for management decision making.

Represents District Manager at meetings with customers, consultants and contractors.

Performs other duties as assigned or requested.

Navajo Preference

Navajo Veteran Preference

This institution is an equal opportunity provider and employer.