Project Administrator/Coordinator - Commercial Construction

IT Resource Hunter; Detroit (MI); On-site; USD 50,000 - 60,000; Full time

Job summary

IT Resource Hunter in Detroit, MI seeks a Project Administrator/Coordinator for our commercial construction team. The role supports field operations, office administration, and project management from pre-construction through closeout.

This full-time position requires 3–8 years of experience in administrative coordination and a related degree. Base salary ranges from $50K to $60K per year, emphasizing precise records and proactive communication.

Qualifications

• Degree in construction management, business administration, architecture, or related field preferred.
• 3–8 years of experience in administrative coordination, project support, or document control in construction/real estate sectors.

Responsibilities

• Maintain organized digital and physical project files, including binders and logs.
• Log, distribute, and archive architectural plans, drawings, specs, and addenda.
• Track RFIs, submittals, and shop drawings through review cycles for timely approvals.
• Schedule meetings, prepare agendas, record minutes, and track action items.
• Gather quotes from suppliers and subcontractors; assist with bid packages and vendor compliance docs (insurance, W-9s).
• Assist with subcontractor invoices, change orders, and data for monthly billing cycles.
• Coordinate delivery schedules and field communications; manage office-to-field channels.

Skills

MS Office

Construction coordination

Education

Associate's or Bachelor's degree in Construction Management/related field

Tools

Procore

PlanGrid

Bluebeam

MS Project

Job description

Job Position: Project Administrator/Coordinator (Commercial Construction)

Location: Detroit, MI

Position Type: Full-Time

Base Salary: $50K-60K/year

Position Summary

We are seeking a highly organized and detail-oriented Project Coordinator to support our commercial construction team in the Detroit area. In this role, you will serve as the central communication hub for field operations, office administration, and project management teams. You will be responsible for maintaining project documentation, coordinating schedules, tracking materials, and ensuring seamless administrative flow across multiple commercial projects from pre-construction through closeout.

Key Responsibilities

• Administrative Project Support: Maintain organized digital and physical project files, including job binders, directory logs, project manuals, and correspondence.
• Document & Drawing Control: Receive, log, distribute, and archive architectural plans, structural drawings, specifications, and addenda.
• RFI & Submittal Management: Track the status of Requests for Information (RFIs), submittals, and shop drawings through review cycles to ensure timely approvals.
• Meeting Coordination: Schedule project meetings, prepare agendas, record comprehensive meeting minutes, and track the completion of action items.
• Procurement & Vendor Assistance: Gather quotes from suppliers and subcontractors, assist with preparing bid packages, and help compile vendor compliance documents (e.g., insurance certificates, W-9s).
• Billing & Financial Support: Assist project managers with processing subcontractor invoices, tracking change order logs, and compiling data for monthly billing cycles.
• Logistics & Communication: Coordinate project delivery schedules, communicate with field superintendents regarding material arrivals, and manage office-to-field communication channels.

Qualifications & Requirements

• Associate s or Bachelor s degree in Construction Management, Business Administration, Architecture, or a related field (preferred).
• 3-8 years of experience in administrative coordination, project support, or document control within the construction, engineering, or real estate development sectors.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Familiarity with construction management platforms (e.g., Procore, PlanGrid, Bluebeam, Plangrid, or MS Project) is strongly preferred.