Project Administrator - Advanced Facilities

Sundt Enterprise

Ogden (UT)

On-site

USD 42,000 - 62,000

Full time

5 days ago

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Benefits offered by this job

Market Competitive Salary (paid weekly

Bonus Eligibility

Employee Stock Ownership Plan

401K

Health Coverage from day one

Flexible Time Off

Medical, Health Savings, and Wellness

Flexible Spending Accounts

Employee Assistance Program

Workplace Wellness Programs

Mental Health Program

Life and Disability Insurance

Employee-Owner Perks

Educational Assistance

Sundt Foundation - Charitable Employee

Job summary

Sundt is seeking a Project Administrator II to provide administrative, secretarial, and clerical support on construction projects. The role liaises with owners, architects, engineers, subcontractors, and vendors, and may supervise a Project Secretary. Requires 2 years in this position or related project experience.

The position emphasizes compliance, reporting, and cost tracking, with opportunities for training and development across a range of project activities.

Qualifications

Strong organizational skills and attention to detail.
Proficient with word processing and spreadsheet software.
Experience with Microsoft Office Suite.
Two-year accounting degree or equivalent experience.

Responsibilities

Assist with owner billings and coordinate funds and sub payments.
Support project close-out, prepare reports on costs and labor.
Ensure compliance records are completed and ready for auditing.
Maintain and distribute Billing Status Reports; track subcontracts and liens.
Supervise or train the Project Secretary and assist in staff development.
Coordinate hiring guidelines and pre-employment steps on remote projects.
Set up and manage subcontracts, change orders, and budget adjustments.
Maintain standard project files and vendor/payable/receivable records.
Ensure bulletin boards and posters meet policy requirements.
Assist with project payables/receivables and scheduling.

Skills

Good organizational skills

Proficient with word processing

Proficient with spreadsheet software

Education

Two-year accounting degree or equivalent

Tools

Microsoft Office Suite

Job description

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities, and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Job Summary

The Project Administrator II is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. Project Administrator II is for employees with 2 years of experience in this position, or with experience on larger and more complex projects.

Key Responsibilities:

1.Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
2.Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
3.Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing.
4.Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
5.May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee.
6.On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation.
7.Performs and sets up subcontracts (work orders) and logs in JOE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JOE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
8.Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
9.Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
10.Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

Minimum Job Requirements:

1.Good organizational skills are necessary.
2.Must be proficient with word processing and spreadsheet software.
3.Proficient use of all Microsoft Office Suite programs.
4.Two-year accounting degree or equivalent combination of business training and/or related experience.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements:

1.May stoop, kneel, or bend, on an occasional basis
2.Must be able to comply with all safety standards and procedures
3.Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4.Will interact with people and technology frequently during a shift/workday
5.Will lift, push or pull objects up to 50Ibs on an occasional basis.
6.Will sit, stand or walk short distances for up to the entire duration of a shift/workday.
7.Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list: