Project Administrator I

Sundt Enterprise

Burlington (TX)

On-site

USD 45,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Market Competitive Salary (paid weekly

Bonus Eligibility

Employee Stock Ownership Plan & 401K

Health Coverage

Flexible Time Off

Education Assistance

Wellness credits

Charitable Employee-Owner's program

Job summary

Sundt is seeking a Project Administrator to provide administrative support on construction projects. You will work with owners, architects, engineers, subcontractors, and suppliers, potentially supervising a Project Secretary and assisting with development reviews.

This entry-level role focuses on documentation, reporting, and process compliance across project lifecycle activities. On-site responsibilities require organization and a detailed approach to records and payments.

Qualifications

Good organizational skills are necessary.
Proficient with word processing and spreadsheet software.
Proficient use of all Microsoft Office Suite programs.

Responsibilities

Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
Assists with project close-out as requested by the project team and generates/audits reports including equipment, labor, material, subcontractor commitments, cost, and job cost.
Ensures that all compliance records (e.g., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports) are completed timely and accurately and ready for auditing.
Maintains and distributes Billing Status Report; tracks subcontracts/supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
May supervise/training for the Project Secretary and participate in Individual Development Review for that employee.
On remote projects, coordinates hiring guidelines, applicant flow logs, pre-employment drug tests, orientation, and separations with Corporate Employment office.
Sets up/subcontracts (work orders) in JOE and Prolog, generates sub packages, and maintains change orders and budget adjustments.
Sets up/maintains standard project files: general correspondence/filing, subcontractor/purchase orders, vendor files, time sheets, and Prolog setup files.
Maintains Bulletin Board postings in compliance with federal, state, and government agencies and Sundt policies.
Types and distributes project correspondence and coordinates project payables/receivables with Accounting; may reconcile petty cash and other accounts.

Skills

Organizational skills

Word processing

Spreadsheet proficiency

Microsoft Office Suite

Education

Two-year accounting degree

Tools

Microsoft Office

JOE

Prolog

Job description

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities, and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Job Summary

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. This position is entry level for individuals with limited experience in this position.

Key Responsibilities:

1.Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
2.Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
3.Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner and are on file and ready for auditing.
4.Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
5.May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee.
6.On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation.
7.Performs and sets up subcontracts (work orders) and logs in JOE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JOE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
8.Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
9.Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
10.Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

Minimum Job Requirements:

1.Good organizational skills are necessary.
2.Must be proficient with word processing and spreadsheet software.
3.Proficient use of all Microsoft Office Suite programs.
4.Two-year accounting degree or equivalent combination of business training and/or related experience.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements:

1.Ability to wear personal protective equipment is required (including but not limited to; steel-toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
2.May reach above shoulder heights and below the waist on a frequent basis
3.May stoop, kneel, or bend, on an occasional basis
4.May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors
5.Must be able to comply with all safety standards and procedures
6.Occasionally will climb stairs, ladders, etc.
7.Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
8.Will interact with people frequently during a shift/workday
9.Will lift, push or pull objects on an occasional basis
10.Will sit, stand or walk short distances for up to the entire duration of a shift/workday.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list: