Project Administrator

City of Waco, TX; Waco (TX); On-site; USD 72,000 - 88,000; Full time

Job summary

The City of Waco is seeking a detail-oriented Project Administrator to support project management activities within the Infrastructure Services team. You will assist in planning, tracking progress, maintaining documentation, and facilitating communication among team members to ensure timely project completion.

Under supervision, you will coordinate contracts, reviews, and reports, prepare technical documents, and monitor compliance with regulatory standards.

Qualifications

• H.S. Diploma or GED with 8 years in design, engineering or project management in construction or related fields.
• Valid Texas Driver’s License.
• Preferred: Bachelor’s in Engineering/Construction Science and 4 years of related experience; PE license preferred.

Responsibilities

• Coordinate contracts, technical memos, reports and related documentation for compliance and efficiency.
• Review and approve contracts, plans and reports; analyze operational data.
• Prepare technical reports and estimates for development projects and contracts.
• Provide technical assistance on engineering design issues and coordinate with federal, state and City departments.
• Maintain project files and attend project meetings; ensure timely decision-making.

Skills

Contract management

Project coordination

Technical writing

Communication skills

Education

High school diploma or GED

Engineering bachelor’s degree

Tools

MS Office

Document control system

Job description

Summary

Minimum Starting Salary: $80,000.00 per year – Depending on Qualifications

The City Of Waco Seeks

The City of Waco is seeking a detail-oriented Project Administrator to support project management activities, ensuring smooth execution and timely completion. The ideal candidate will assist in planning, tracking progress, and maintaining documentation while facilitating communication among team members.

Summary

Minimum Starting Salary: $80,000.00 per year – Depending on Qualifications

The City Of Waco Seeks

The City of Waco is seeking a detail-oriented Project Administrator to support project management activities, ensuring smooth execution and timely completion. The ideal candidate will assist in planning, tracking progress, and maintaining documentation while facilitating communication among team members.

Required

Minimum Qualifications

:

• H.S. Diploma or GED equivalent and 8 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience.
• Valid Texas Driver’s License

Preferred

• Bachelor’s Degree in Engineering, Construction Science, or a related field and 4 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience preferred.
• Registration as a Professional Engineer by the Texas Board of Professional Engineers preferred.

Position Description

Under general supervision, responsible for performing a variety of administrative, technical, and communication duties. Provides high-level support as part of the Infrastructure Services team to manage projects from start to finish.

Essential Functions

• Coordinates daily operations by overseeing and facilitating the preparation, review and execution of contracts, technical memoranda, reports, and related documentation to ensure compliance, efficiency and alignment with organizational goals.
• Reviews and approves contracts, agreements, plans and reports; manages the collection, analysis and reporting of operational data.
• Reviews technical documents for accuracy and compliance with standards and practices; reviews status reports and recommends appropriate actions.
• Writes technical and analytical reports and makes technical estimates of a specialized nature in connection with development projects, contracts, and technical issues.
• Reviews plans for compliance with State and City regulations; provides technical assistance to staff on engineering design issues. Effectively communicates development issues; interprets and explains state and city rules and regulations; coordinates projects with federal, state, and regional organizations and City departments.
• Maintains project files, documents, and records; prepares reports on program activities and performance.
• Operates a City-issued vehicle to conduct regular site visits to monitor project progress, ensure compliance with municipal standards, support communication between contractors, engineers, and municipal staff, and attend project meetings. Transport and deliver project documentation, permits, drawings, and reports between municipal offices, contractors, and external consultants to facilitate timely decision-making and approvals.

Required For All Jobs

• Performs other related duties as assigned.
• Complies with all policies and standards.
• Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with residents, visitors, and City staff, maintains confidentiality of work-related issues and City information
• Lives the City of Waco Values.