Project Administrator

City of Waco; Waco (TX); On-site; USD 72,000 - 88,000; Full time

Job summary

The City of Waco seeks a detail-oriented Project Administrator to support project management activities, ensuring smooth execution and timely completion. The ideal candidate will assist in planning, tracking progress, and maintaining documentation while facilitating communication among team members.

Under supervision, responsible for performing a variety of administrative, technical, and communication duties within the Infrastructure Services team to manage projects from start to finish,

Qualifications

• HS Diploma or GED and 8 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience.
• Bachelor’s Degree in Engineering, Construction Science, or a related field and 4 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience preferred.

Responsibilities

• Oversee and facilitate the preparation, review and execution of contracts, technical memoranda, reports, and related documentation to ensure compliance and efficiency.
• Review contracts, agreements, plans and reports; manage collection, analysis and reporting of operational data.
• Review technical documents for accuracy and compliance with standards; review status reports and recommend actions.
• Write technical and analytical reports and make technical estimates of a specialized nature for development projects, contracts, and technical issues.
• Review plans for compliance with State and City regulations; provide technical assistance to staff on engineering design issues and coordinate with federal, state, and regional organizations and City departments.
• Maintain project files, documents, and records; prepare reports on program activities and performance.

Education

HS Diploma or GED

Bachelor’s Degree in Engineering, Construction Science, or related field

Tools

Texas Driver’s License

Job description

Minimum Starting Salary: $80,000.00 per year – Depending on Qualifications

The City of Waco Seeks:

The City of Waco is seeking a detail-oriented Project Administrator to support project management activities, ensuring smooth execution and timely completion. The ideal candidate will assist in planning, tracking progress, and maintaining documentation while facilitating communication among team members.

Minimum Qualifications

Required:

• H.S. Diploma or GED equivalent and 8 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience.
• Valid Texas Driver’s License

Preferred:

• Bachelor’s Degree in Engineering, Construction Science, or a related field and 4 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience preferred.
• Registration as a Professional Engineer by the Texas Board of Professional Engineers preferred.

Position Description:

Under general supervision, responsible for performing a variety of administrative, technical, and communication duties. Provides high-level support as part of the Infrastructure Services team to manage projects from start to finish.

Essential Functions:

• Coordinates daily operations by overseeing and facilitating the preparation, review and execution of contracts, technical memoranda, reports, and related documentation to ensure compliance, efficiency and alignment with organizational goals.
• Reviews and approves contracts, agreements, plans and reports; manages the collection, analysis and reporting of operational data.
• Reviews technical documents for accuracy and compliance with standards and practices; reviews status reports and recommends appropriate actions.
• Writes technical and analytical reports and makes technical estimates of a specialized nature in connection with development projects, contracts, and technical issues.
• Reviews plans for compliance with State and City regulations; provides technical assistance to staff on engineering design issues. Effectively communicates development issues; interprets and explains state and city rules and regulations; coordinates projects with federal, state, and regional organizations and City departments.
• Maintains project files, documents, and records; prepares reports on program activities and performance.
• Operates a City-issued vehicle to conduct regular site visits to monitor project progress, ensure compliance with municipal standards, support communication between contractors, engineers, and municipal staff, and attend project meetings. Transport and deliver project documentation, permits, drawings, and reports between municipal offices, contractors, and external consultants to facilitate timely decision-making and approvals.

Required for All Jobs:

• Performs other related duties as assigned.
• Complies with all policies and standards.
• Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with residents, visitors, and City staff, maintains confidentiality of work-related issues and City information
• Lives the City of Waco Values.