Project Administrator

ECS Florida, LLC; Town of Florida (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking a Project Administrator to support the Project Management team in New York. The role involves handling administrative tasks, coordinating project resources, and maintaining budgets and documentation across multiple projects.

You will interact with clients and internal staff, contribute to meeting deadlines, and mentor junior team members while upholding ECS values. This is a full-time position based on-site with opportunities to grow within the

Qualifications

• 2 years of related experience
• High school diploma or GED required
• If driving for ECS, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work in teams and independently
• Excellent interpersonal skills
• Work with supervisor to understand priorities and urgency of work

Responsibilities

• Manages administrative tasks for a project including proposal and project registration, invoicing setup, coordinating resources
• Uses ECS systems to coordinate resources, manage paperwork and documentation, maintain schedules and budgets
• Coordinates internal communications with staff across projects
• Mentors junior staff and supports team development
• Attends project meetings with senior staff and assists with administrative problem resolutions
• Communicates with clients and external team members
• Assists in managing project budgets, preparing invoices and collections
• Prioritizes tasks to meet deadlines
• Consults with supervisor to prioritize daily tasks
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients and follows up on reports

Skills

MS Office

Communication

Project coordination

Teamwork

Detail oriented

Deadline driven

Budget basics

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Excel

PowerPoint

Job description

Responsibilities

The Project Administrator provides support to the Project Management team by performing multiple tasks on a project as assigned by their supervisor. Depending on the project and the Project Administrator's abilities, they will take an increasing role and responsibility for the project. Project Administrators should be efficient in their work with supervision. Become more aware of responsibilities, priorities, and deadlines. Reaches out to the supervisor when overloaded or does not have enough workload. Present a positive customer and employee service attitude and understanding of ECS Core Values.

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Coordinates internal communications with staff members on a variety of projects, as requested
• Actively mentors junior staff and supports overall development of the team
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members consistently
• Assists in managing project budgets, preparing invoices, and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with your supervisor to help prioritize tasks on a daily basis
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions

Qualifications

Required Qualifications

• 2 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision-making skills
• Work with supervisor to understand priorities and urgency of work

Military Qualifications

• The following US Military ranks would qualify for this position:
  • E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, clickhere.