Project Administrator

ECS Group of Companies; Tampa (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

ECS Group of Companies in Tampa, FL is seeking a Project Administrator to support the Project Management team by handling project tasks, coordinating documentation, schedules, and budgets.

You will coordinate resources, assist with budgets and invoices, and communicate with clients and internal staff. The role emphasizes reliability, attention to detail, and teamwork within our growing engineering consulting practice.

Qualifications

• 2 years of related experience.
• High school diploma or GED required; BA/BS preferred.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Proficient with MS Office and able to multi-task.

Responsibilities

• Manages administrative tasks for a project, including proposal, registration, invoicing setup, and resource coordination.
• Uses ECS systems to coordinate resources, paperwork, documentation, and schedules.
• Coordinates internal communications with staff on various projects.
• Mentors junior staff and supports team development.
• Attends project meetings and assists with resolving administrative problems.
• Communicates with clients and external team members consistently.
• Assists in managing budgets, invoices, and collections.
• Prioritizes tasks to meet deadlines and works with supervisor on priorities.
• Assists in project and contract management.

Skills

Communication

Multi-tasking

Teamwork

Detail-oriented

Client interaction

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

The Project Administrator provides support to the Project Management team by performing multiple tasks on a project as assigned by their supervisor. Depending on the project and the Project Administrator's abilities, they will take an increasing role and responsibility for the project. Project Administrators should be efficient in their work with supervision. Become more aware of responsibilities, priorities, and deadlines. Reaches out to the supervisor when overloaded or does not have enough workload. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Coordinates internal communications with staff members on a variety of projects, as requested
• Actively mentors junior staff and supports overall development of the team
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members consistently
• Assists in managing project budgets, preparing invoices, and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with your supervisor to help prioritize tasks on a daily basis
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions

Required Qualifications

• 2 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision-making skills
• Work with supervisor to understand priorities and urgency of work

Military Qualifications

• The following US Military ranks would qualify for this position:
  • E-4

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.