Project Administrator

Engineering Consulting Service; Mechanicsburg, Northern (Cumberland County, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking an organized Project Administrator in the United States to support multiple projects with key administrative tasks, budgeting, invoicing, and coordination of project resources. You will collaborate with staff and clients, maintain documentation, and assist in meeting deadlines.

Excellent MS Office skills, strong communication, and attention to detail are essential for success in this role.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 2 years of related experience.
• Valid driver’s license if driving for ECS subsidiary.

Responsibilities

• Manage administrative tasks for a project, including proposal, registration, invoicing setup, and resource coordination.
• Coordinate project resources and maintain schedules and budgets using ECS systems.
• Mentor junior staff and support team development.
• Attend project meetings with senior staff and help resolve administrative problems.
• Communicate with clients and external team members consistently.
• Assist in managing budgets, preparing invoices, and collection efforts.
• Prioritize tasks to meet deadlines; consult with supervisor daily.
• Develop project and contract management skills.
• Manage project budgets.
• Host or attend client discussions and follow up on reports.

Skills

Oral & written communication

Project management

Contract administration

MS Office (Word, Excel, PowerPoint)

Teamwork

Detail-oriented

Multi-tasking

Independent work

Driver's license

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to
  proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of
  project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as
  requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative
  problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help
  prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are
  questions

Qualifications

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.