Project Administrator

ECS Southeast, LLP; St. George (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

ECS Group of Companies in the United States is seeking an Administrative Project Coordinator to support project tasks including proposals, registrations, invoicing, and resource scheduling. You will coordinate internal resources, manage project paperwork, and help maintain project timelines and budgets.

You will communicate with clients and internal teams, mentor junior staff, and assist in meetings to resolve administrative challenges.

Qualifications

• High school diploma or GED required; Bachelor’s degree preferred.
• 2 years of related experience.
• Valid driver’s license required if driving for ECS subsidiary.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented and able to multi-task.
• Proficient with MS Office applications.
• Ability to work effectively in teams and with clients.
• Excellent interpersonal skills and basic decision making.
• Work with supervisor to understand priorities and urgency.

Responsibilities

• Manage administrative tasks for projects including proposals, registrations, invoicing set-up, and resource coordination.
• Coordinate ECS systems for project resources, paperwork, schedules and budgets.
• Maintain internal communications and mentor junior staff.
• Attend project meetings and assist with issue resolutions.
• Communicate with clients and external team members regularly.
• Support budgeting, invoicing, and collection efforts.
• Prioritize tasks with supervisor guidance to meet deadlines.
• Develop basic project and contract management practices.
• Assist in client discussions and report follow-ups.

Skills

Oral & written communication

Project management basics

Contract administration basics

Multitasking

Detail oriented

Team collaboration

Decision making

Interpersonal skills

Prioritization

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions.

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.