Project Administrator

ECS Group of Companies; Marietta (GA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

ECS Group of Companies is seeking an on-site Administrative Project Coordinator in Marietta, GA to support project administration, scheduling, budgeting, invoicing, and client communications. This role requires organizational excellence and teamwork across staff and clients.

Ideal candidates have 2 years relevant experience, strong MS Office skills, and clear written and verbal communication. Equal Opportunity Employer.

Qualifications

• High school diploma or GED required; Bachelor of Business or related field preferred.
• 2 years of related experience.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Ability to multi-task and meet deadlines.

Responsibilities

• Manage administrative tasks for a project including proposal and project registration, invoicing setup, and coordinating resources.
• Use ECS systems to coordinate resources and maintain project schedules and budgets.
• Coordinate internal communications and mentor junior staff.
• Attend project meetings and assist with resolutions to administrative problems.
• Communicate with clients and external team members consistently.
• Assist in managing project budgets and invoicing.
• Prioritize tasks to meet deadlines; consult with supervisor on priorities.

Skills

Communication skills

Project coordination

Team collaboration

Prioritization

Detail oriented

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.