Document Control Specialist

Talentify; Seattle (WA); On-site; USD 93,000 - 128,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(K) Retirement Savings Plan

Paid Time Off

Job summary

Hill International is seeking a Document Control Specialist in Seattle to maintain, organize, store and retrieve project and administrative documents, ensuring accurate version control and timely distribution to internal teams and clients. The role requires 5+ years of experience, a bachelor’s or associate’s degree preferred, and proficiency with document management systems and MS Office.

You will support file migrations, audits, onboarding and training of staff while ensuring regulatory and

Qualifications

• Bachelor's or 2 years Associate’s degree preferred.
• 5+ years of experience.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office (Excel, Word, Outlook).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.

Responsibilities

• Responsible for maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.

Skills

Attention to detail

Organizational skills

Multitasking

Communication

Education

Bachelor's degree or Associate's degree

Tools

Document Management Systems

MS Office Suite

Job description

Hill International is seeking a Document Control Specialist in Seattle, Washington

Qualifications

• Bachelor's or 2 years Associate’s degree preferred.
• 5 + years of experience.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office (Excel, Word, Outlook).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.

The salary range for this position is $93,000 - $128,000. The offered salary will be based on the applicants qualifications, education, experience and work location.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Responsibilities

• Responsible for maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.