Project Administrator

GZA; Providence (RI); On-site; USD 41,000 - 52,000; Full time

Job summary

GZA GeoEnvironmental, Inc. in Providence, RI seeks a Project Administrator to support Principals, Project Managers and technical staff in financial and administrative tasks essential to project execution.

The role requires a Bachelor’s degree or 3+ years in financial administration, strong MS Office skills, and Deltek experience preferred. The candidate will work in a fast-paced office environment with focus on accuracy and client service.

Qualifications

• Bachelor’s degree or 3+ years of financial administrative experience required.
• Construction/consulting experience a plus.
• Proficient in MS Office; Deltek experience preferred.

Responsibilities

• Provide support to Principals and Project Managers with project-related financial, contracting, and administrative tasks.
• Schedule, prepare for, and participate in project meetings with agendas and minutes.
• Maintain contract files and ensure executed agreements and Change Orders are filed and provided to Corporate Finance and Risk Management.
• Assure client and vendor data is current and maintained in Deltek.
• Review WIP accruals and AR activities; assist with timely billing and collections.
• Assist with subcontractor management including preparing subcontractor agreements and PO assignments; maintain project control files.
• Manage project close-out activities and archiving of documents.

Skills

MS Office

Communication

Attention to detail

Prioritization

Education

Bachelor’s degree

Tools

Deltek

Job description

GZA GeoEnvironmental, Inc. (GZA) is seeking a Project Administrator in our Providence, RI office. This position will involve supporting Principals, Project Managers, and Technical Staff. A significant focus for this position will be to support financial and administrative processes that enhance project execution and client service for our major clients. The successful candidate will be comfortable working in a fast-paced, in-office environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.

Key Duties:

• Provide support to Principals and Project Managers with project related financial, contracting, and administrative tasks. This may include items such as proposal support, contract tracking, and monthly cost and schedule tracking.
• Schedule, prepare for, and participate in project meetings including preparing agendas and meeting minutes as required.
• Work with Principals and Projects Managers to maintain contract files and assure that fully executed agreements and Change Orders are received, filed, and provided to Corporate Finance and Risk Management Departments.
• Assure that client and vendor information is correct, up to date, and maintained in Deltek.
• Review Work in Process (WIP) accruals and Accounts Receivable (AR) activities and assist Project managers and Principals with timely billing and collection activities.
• Assist with subcontractor management including preparing subcontractor agreements, assigning purchase orders, and maintaining agreements in project control files.
• Manage project close-out activities, including archiving project-related documents upon completion of work.

Qualifications/ Other Critical Skills:

• Bachelor’s degree or 3+ years of financial administrative experience required.
• Construction/Consulting industry experience preferred.
• Strong working knowledge of MS Office Suite (MS Word and Excel).
• Deltek experience preferred.
• Excellent verbal and written communication skills.
• Demonstrated initiative, follow through, resourcefulness, efficiency and attention to detail.
• Able to perform in a fast-paced environment with rapidly changing priorities.
• Willingness and ability to learn new software and applications as needed.
• Understanding of engineering and construction principles, practices, procedures, means and methods is a plus.

The hourly rate for this position may range between $30.00 and $38.00. The salary and total compensation will depend on many factors, including candidate experience, education, professional licensure, and other qualifications.

About GZA:

• 100% Employee Owned
• Professional development and enrichment opportunities
• Exciting work environment
• Opportunity for company ownership
• Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses

GZA is an employee-owned multidisciplinary engineering consulting firm with a history of 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on geotechnical, environmental, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA’s experts provide seamless integration across practice areas, client type, and location

GZA GeoEnvironmental, Inc. is an Affimative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.

Note to Staffing Agencies:

GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.