Project Manager III-McGowan Institute

Taleo; Pittsburgh (Allegheny County); On-site; USD 65,000 - 97,000; Full time

Job summary

The University of Pittsburgh seeks a Project Manager III for the McGowan Institute to oversee planning, design, and execution of large or complex research projects. You will assist in timelines and ensure deadlines while managing finances and communications.

This role involves coordinating multi-institutional initiatives, ensuring compliance with sponsor terms and Uniform Guidance, and travel across PA and WV up to 75% of the time.

Qualifications

• Bachelor's degree required; Master's preferred.
• 4+ years of relevant experience.
• Driver's license required.
• Experience with federally funded programs and Uniform Guidance.

Responsibilities

• Manage day-to-day operations of federally funded programs (ARC/ARISE, NIH, DoD/MTEC).
• Coordinate subawards and service agreements; monitor subrecipients and deliverables.
• Prepare and monitor sponsored budgets; track cash and match funds; support rebudgeting.
• Report performance measures and progress to sponsors; respond to program officers.
• Coordinate a multi-party consortium and governance bodies; maintain cross-institutional communications.
• Support procurement in line with 2 CFR 200.320 and Uniform Guidance policies.

Skills

Project management

Budget management

Grant compliance

Subaward management

Stakeholder communication

Education

Bachelor's Degree

Master's degree preferred

Job description

Job Description - Project Manager III-McGowan Institute (26006202)

Med-MIRM-Dr Chandan Sen Group - Pennsylvania-Pittsburgh - ( 26006202 )

Job Summary

Oversees all aspects of planning, design, and execution of large or complex projects. Assists in developing timelines and ensures adherence to deadlines. Manages financial aspects of projects and other administrative duties. Handles external correspondence and drafts reports and other communications.

Essential Functions

This position supports the McGowan Institute's sponsored portfolio, including the ARC/ARISE-funded BARMA workforce initiative and the Institute's commercialization pipeline. This position will require travel across PA and WV up to 75% of the time.

This role requires managing sponsored programs and multi-institutional initiatives from award through closeout, ensuring compliance with sponsor terms and federal requirements (2 CFR 200, Uniform Guidance), coordinating subrecipients and contractors, tracking budgets and cost-share/match, and delivering performance and progress reporting to sponsors.

Specific Job Duties

• Manage day-to-day operations of federally funded programs (e.g., ARC/ARISE, NIH, DoD/MTEC), ensuring compliance with sponsor terms and Uniform Guidance.
• Coordinate subawards and service agreements: support subrecipient monitoring under §200.332, collect partner statements of work, budgets, and justifications, and track deliverables, invoices, and milestones.
• Prepare and monitor sponsored budgets spanning federal and match funds; track cash and in-kind match; support rebudgeting, effort reporting, and reconciliation against institutional systems.
• Build and maintain systems to collect, verify, and report performance measures and deliverables (e.g., ARC "served/improved" measures); prepare sponsor progress reports and respond to program-officer and reviewer requests.
• Coordinate a multi-partner consortium (universities, health systems, industry, workforce and community organizations), including governance bodies, steering committees, MOUs, and cross-institutional communications.
• Support procurement of goods and services consistent with institutional and Uniform Guidance procurement standards (2 CFR 200.320).
• The role coordinates external partners and subrecipients without direct authority over them (influence/relationship management), and interfaces with OSP, Purchasing, and the sponsor program office.

Physical Effort

Moderate physical effort required. May be required to stand/move or drive for several hours at a time. May be required to move objects up to 50 pounds with or without assistance of equipment.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Project Manager III

Job Family

Administrative Support

Job Sub‑Family

Program & Project Management

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years of Experience Required

4

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification

Master's-level education is strongly preferred. A driver's license is required.

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m., may vary based on need

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

$64,875.96-$97,314 based on experience

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Not Applicable

Equal Opportunity Statement

The University of Pittsburgh is an equal opportunity employer / disability / veteran.