Project Administrator

Stevens Engineers & Constructors; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Stevens Engineers & Constructors in Pittsburgh seeks an experienced Construction Project Administrator to support Project Managers and teams. The role handles project coordination, RFIs, submittals, change orders, documentation, payroll support, and reporting across daily to annual cycles.

The candidate should be organized, detail‑oriented, and proficient in Microsoft Office, with familiarity in Viewpoint and construction project workflows.

Qualifications

• Experience in project administration or coordination within construction.
• Familiarity with RFIs, submittals, change orders, documentation, tracking, and reporting.
• Proficiency with Viewpoint construction management software preferred; ability to learn the system.

Responsibilities

• Provide project coordination and administrative support for Project Managers and Project Team.
• Track and coordinate RFIs, submittals, change orders, project documentation, and related follow-up.
• Maintain accurate electronic and hard-copy project files, logs and records.
• Assist in preparation of weekly payroll and project reporting.
• Prepare correspondence, presentations, documents, and reports.
• Coordinate requests for project information among stakeholders.
• Perform daily, weekly, monthly, quarterly and annual reporting for the Project Team.
• Assist with special projects and order office/project-site supplies.

Skills

Project coordination

Viewpoint

MS Office

RFI tracking

Change orders

Documentation

Tools

Viewpoint software

Job description

Stevens Engineers & Constructors is seeking an experienced Construction Project Administrator to join our Pittsburgh Operations Team. This role serves as a key project coordination and administrative support resource for Project Managers and construction project teams, supporting day-to-day project operations, including project documentation, union payroll, RFIs, submittals, change orders, reporting, and administrative coordination.

If you're an organized, detail-oriented construction professional with experience in project administration, project coordination, or supporting construction projects, we'd love to hear from you.

Essential Duties and Responsibilities

• Provide project coordination and administrative support for the Project Managers and Project Team.
• Track and coordinate RFIs, submittals, change orders, project documentation, and related follow-up.
• Set up and maintain accurate electronic and hard-copy project files, documentation, logs, and records.
• Assist in the preparation of the weekly union payroll and related project reporting.
• Preparation of correspondence, presentations, documents, manuals, information packages and/or reports.
• Coordinate requests for project information and documentation among Project Managers, project teams, and other stakeholders as required.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Assist with special projects and other project-related responsibilities as needed.
• Order and maintain office/project-site supplies as needed.

Qualifications

• Previous project administration or project coordination experience within the construction industry preferred.
• Experience in construction project administration, project coordination, or supporting Project Managers and construction project teams.
• Familiarity with construction project coordination processes, including RFIs, submittals, change orders, project documentation, tracking, and reporting.
• Experience with Viewpoint construction management software preferred; ability to learn the system required.
• Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must have proficient computer skills in Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook) and become familiar with “Viewpoint” construction management software.

Why Join Stevens?

At Stevens, you'll work alongside experienced construction professionals on challenging projects while building your knowledge and career within the industry. We offer competitive compensation, comprehensive benefits, a 401(k) program, paid time off, and opportunities for professional growth.

Equal Opportunity Employer

Stevens Engineers & Constructors, Inc., is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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