Construction Project Coordinator & Admin Specialist

Stevens Engineers & Constructors; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Stevens Engineers & Constructors in Pittsburgh seeks an experienced Construction Project Administrator to support Project Managers and teams. The role handles project coordination, RFIs, submittals, change orders, documentation, payroll support, and reporting across daily to annual cycles.

The candidate should be organized, detail‑oriented, and proficient in Microsoft Office, with familiarity in Viewpoint and construction project workflows.

Qualifications

• Experience in project administration or coordination within construction.
• Familiarity with RFIs, submittals, change orders, documentation, tracking, and reporting.
• Proficiency with Viewpoint construction management software preferred; ability to learn the system.

Responsibilities

• Provide project coordination and administrative support for Project Managers and Project Team.
• Track and coordinate RFIs, submittals, change orders, project documentation, and related follow-up.
• Maintain accurate electronic and hard-copy project files, logs and records.
• Assist in preparation of weekly payroll and project reporting.
• Prepare correspondence, presentations, documents, and reports.
• Coordinate requests for project information among stakeholders.
• Perform daily, weekly, monthly, quarterly and annual reporting for the Project Team.
• Assist with special projects and order office/project-site supplies.

Skills

Project coordination

Viewpoint

MS Office

RFI tracking

Change orders

Documentation

Tools

Viewpoint software

Job description

Stevens Engineers & Constructors in Pittsburgh seeks an experienced Construction Project Administrator to support Project Managers and teams. The role handles project coordination, RFIs, submittals, change orders, documentation, payroll support, and reporting across daily to annual cycles.

The candidate should be organized, detail‑oriented, and proficient in Microsoft Office, with familiarity in Viewpoint and construction project workflows.