Project Administrator

Actalent; Phoenix (AZ); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Health, dental, vision, life and long‑

Disability Insurance

401(k) with company contributions

Paid time off

Job summary

Actalent in Phoenix, AZ, is seeking a Project Administrator to support logistics and supply chain activities. You will coordinate shipments, track records, and collaborate with suppliers, carriers, and internal teams to ensure timely delivery and accurate data.

The role emphasizes attention to detail, proficiency with MS Office, data entry, and reporting. This contract on-site position offers benefits and room for growth within a growing organization.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Excel for data entry and basic reporting.
• Proficiency in Microsoft Outlook for email communication and scheduling.
• Proficiency in Microsoft Word for document preparation.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Foundational knowledge of logistics and supply chain processes.
• General computer skills, including working with standard office software.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Effective written and verbal communication skills for interacting with suppliers, carriers, customers, and internal teams.

Responsibilities

• Coordinate and monitor supply chain operations to ensure efficient movement of goods and materials.
• Ensure timely delivery of shipments by tracking orders and proactively addressing potential delays.
• Communicate with suppliers, carriers, and customers to resolve issues and maintain strong working relationships.
• Maintain accurate records of shipments, inventory, and logistics activities in company systems.
• Perform data entry and clerical tasks related to logistics documentation and inventory management.
• Prepare and analyze reports on logistics performance to identify trends and opportunities for improvement.
• Collaborate with other departments to optimize processes and improve overall operational efficiency.
• Ensure compliance with relevant regulations and internal policies throughout logistics and supply chain activities.
• Use Microsoft Excel to organize data, create basic reports, and track logistics metrics.
• Use Microsoft Outlook to manage email communications and scheduling.
• Use Microsoft Word to prepare documents, reports, and correspondence related to logistics and project activities.
• Apply strong attention to detail to verify information, identify discrepancies, and maintain data accuracy.
• Support general administrative and organizational tasks as needed to assist the logistics and project teams.

Skills

Data entry

Excel

Outlook

Word

Attention to detail

Logistics fundamentals

Organization skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Job Title: Project AdministratorJob Description

The Project Administrator supports logistics and supply chain activities by coordinating shipments, maintaining accurate records, and ensuring timely delivery of goods and materials. This role works closely with suppliers, carriers, customers, and internal teams to resolve issues, optimize processes, and support the smooth operation of a growing organization.

Responsibilities

• Coordinate and monitor supply chain operations to ensure efficient movement of goods and materials.

• Ensure timely delivery of shipments by tracking orders and proactively addressing potential delays.

• Communicate with suppliers, carriers, and customers to resolve issues and maintain strong working relationships.

• Maintain accurate records of shipments, inventory, and logistics activities in company systems.

• Perform data entry and clerical tasks related to logistics documentation and inventory management.

• Prepare and analyze reports on logistics performance to identify trends and opportunities for improvement.

• Collaborate with other departments to optimize processes and improve overall operational efficiency.

• Ensure compliance with relevant regulations and internal policies throughout logistics and supply chain activities.

• Use Microsoft Excel to organize data, create basic reports, and track logistics metrics.

• Use Microsoft Outlook to manage email communications and scheduling.

• Use Microsoft Word to prepare documents, reports, and correspondence related to logistics and project activities.

• Apply strong attention to detail to verify information, identify discrepancies, and maintain data accuracy.

• Support general administrative and organizational tasks as needed to assist the logistics and project teams.

Essential Skills

• High school diploma or equivalent.

• Proficiency in Microsoft Excel for data entry and basic reporting.

• Proficiency in Microsoft Outlook for email communication and scheduling.

• Proficiency in Microsoft Word for document preparation.

• Strong attention to detail and accuracy in data entry and recordkeeping.

• Foundational knowledge of logistics and supply chain processes.

• General computer skills, including working with standard office software.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Effective written and verbal communication skills for interacting with suppliers, carriers, customers, and internal teams.

Additional Skills & Qualifications

• Experience in logistics, supply chain, or clerical support roles is beneficial.

• Ability to prepare and analyze basic logistics performance reports.

• Comfort working with inventory and shipment tracking systems.

• Ability to collaborate effectively with cross-functional departments.

• Interest in growing professionally within a rapidly expanding organization.

• Willingness to learn and adapt in a dynamic, process-improvement-focused environment.

Work Environment

The work environment is inclusive and collaborative, with an open-door culture that encourages communication and support across all levels. Team members have the opportunity to be part of a rapidly growing organization that promotes from within and offers room for professional development. The facility is newer and described as having a family-like atmosphere where flexibility is valued. The standard schedule is Monday through Friday from 7:00 a.m. to 3:30 p.m. Benefits include health, dental, vision, life, and disability insurance plans, paid time off, wellness benefits, an employee discount program, tuition assistance, and a 401(k) plan with company contributions.

Job Type & Location

This is a Contract position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Phoenix, AZ.

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Phoenix,AZ.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.