Project Administrator

D.H. Pace Company, Inc.; Olathe (KS); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with employer match

HSA and FSA options

Life insurance

Paid time off and holidays

Disability coverage

Job summary

DH Pace Company, Inc. is seeking a Project Administrator in the Carpentry Department at our Olathe, Kansas office. The role involves processing project documents, billing, and maintaining file integrity for sold projects.

You will work with project managers, provide customer service, and handle paperwork such as contracts and lien waivers while supporting audits at project completion.

Qualifications

• Must have strong attention to detail.
• Excel experience is required.
• Must be technically inclined with strong mathematical and reasoning skills.
• Ability to multi-task and work efficiently in a fast-paced environment.

Responsibilities

• Work with project managers on all aspects of projects including processing project documents, project correspondence, and billing.
• Provide excellent customer service to both internal and external customers.
• Set up and maintain files on sold projects.
• Prepare and submit monthly progress billings for current projects.
• Process project related paperwork to include contracts, subcontracts, lien waivers, etc.
• Prepare project audits for management review at project completion.
• Other responsibilities as assigned.

Skills

Attention to detail

Multi-tasking

Customer service

Mathematical reasoning

Fast-paced environment

Tools

Microsoft Office

Excel

Job description

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100 th anniversary in business.

DH Pace Company, Inc. aspires to hire a Project Administrator in our Carpentry Department in our Olathe, Kansas office.

Job Responsibilities

• Work with project managers on all aspects of projects including processing project documents, project correspondence, and billing.
• Provide excellent customer service to both internal and external customers
• Set up and maintain files on sold projects
• Prepare and submit monthly progress billings for current projects
• Process project related paperwork to include contracts, subcontracts, lien waivers, etc.
• Prepare project audits for management review at project completion
• Other responsibilities as assigned

Job Requirements

• Must have strong attention to detail
• Excel experience is required
• Must be technically inclined with strong mathematical and reasoning skills
• Need to be able to multi-task and work efficiently in a fast-paced work environment
• Strong Microsoft Office and computer skills

What We Offer

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.