Project Administrator

Louis Ptak Construction; Novato (CA); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

401(k) with 4% match

Dental, vision, and health insurance

Paid time off

Employee assistance program

Referral program

Job summary

Louis Ptak Construction is seeking an experienced Project Accountant to lead financial management of construction projects in California, with offices in Novato or Monterey. Responsibilities include project billing, cost control, and collaboration with project teams to ensure financial success.

The ideal candidate has 2+ years in construction accounting, proficiency in Procore, Sage Intacct, and Excel, and strong communication and organizational skills.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field or equivalent construction experience.
• 2+ years of construction accounting, billing, contracts, change orders, and project financial administration.
• Proficiency with Procore, Sage Intacct, and Excel; strong organizational skills.

Responsibilities

• Set up and maintain project folders, documents, logs, cost codes, and reporting; collaborate with project teams and clients.
• Review payment applications and enter invoices in Procore for approval; verify licensing, insurance, and compliance documents before payment.
• Prepare accurate monthly client billings according to contract requirements; monitor schedules of values and change orders.

Skills

Construction accounting

Attention to detail

Strong communication

Cross-department collaboration

Education

Bachelor’s degree in Accounting or related field

Tools

Procore

Sage Intacct

Microsoft Excel

Job description

Louis Ptak Construction has a perfect opportunity for you.

Louis Ptak Construction has been building exceptional projects throughout California since 1998 as a General Contractor and Carpentry Subcontractor. Our portfolio includes some of California’s largest and most well-known private residential estates. Our commitment to excellence and a collaborative work environment makes us a sought-after employer in the construction sector.

Louis Ptak Construction is seeking an experienced, driven Project Accountant to lead the financial management of our construction projects. This position oversees project billing, ensures financial accuracy, and collaborates with project teams to drive successful financial outcomes. The ideal candidate is a proactive problem-solver with a deep understanding of construction accounting and a passion for fostering operational excellence. The role can be based in either our Novato or Monterey office.

What you get to own:

Project Administration

• Set up and maintain project folders, documents, logs, cost codes, and reporting.
• Partner with project teams (Project Managers, Assistant Project Managers, Superintendents, Foremen) and clients to provide timely project information and documentation.
• Support project closeout, including subcontractor documentation and final billing requirements.

Subcontractor and Vendor Administration:

• Review payment applications and enter invoices in Procore for approval.
• Verify licensing, insurance, W-9s, lien releases, and other required compliance documents before payment.
• Coordinate with project teams, subcontractors, and vendors to resolve billing or documentation issues.

Client Billing:

• Prepare accurate monthly client billings according to contract requirements.
• Maintain schedules of values and supporting records, including approved change orders.
• Review time, expenses, and project costs for accurate billing. Monitor receivables and follow up on overdue payments.

WHAT WE’R LOOKING FOR

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent construction experience.
• 2+ years of experience in construction accounting, billing, contracts, change orders, and project financial administration.
• Proficiency with Procore, accounting software such as Sage Intacct, and Microsoft Excel.
• Strong organization, communication, and attention to detail, with the ability to manage multiple deadlines.
• Strong written and verbal communication skills, with the ability to collaborate across departments while maintaining accuracy and attention to detail in all financial tasks.

Benefits:

• 401(k) with 4% match
• Dental, vision, and health insurance
• Paid time off
• Employee assistance program
• Referral program

Join us at Louis Ptak Construction and be part of a team dedicated to building exceptional projects and fostering a collaborative work environment.