Assistant Project Manager - General Contracting Division

Louis Ptak Construction, Inc.; Novato (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

401(k) with 4% match

Dental, vision, and health insurance

Paid time off and holidays

Employee assistance program

Referral program

Job summary

Louis Ptak Construction, Inc. in Novato, CA is seeking an Assistant Project Manager to support high-end custom residential remodeling projects with budgets of $5 to $15 million.

The role requires strong organization, construction knowledge, and the ability to coordinate complex schedules and large project teams. You will collaborate with Project Managers, Superintendents, and design partners, travel to Bay Area job sites, and work from the Novato office when not on site.

Qualifications

• 5+ years of experience in the construction industry, with at least 2 years in project coordination or assistant project management.
• Experience supporting custom residential remodeling projects preferred.
• Ability to read, interpret, and mark up construction drawings and reports.

Responsibilities

• Support the Project Manager throughout the project lifecycle from construction through closeout.
• Coordinate with project team to keep activities organized and moving forward.
• Manage project documentation including plans, specs, contracts, RFIs, and meeting minutes.
• Prepare meeting agendas, minutes, and action-item lists, and follow through on commitments.
• Assist with estimating, including takeoffs, scope development, and subcontractor proposals.
• Track costs, change orders, procurement items, and documentation for forecasting and budget control.
• Maintain clear communication with stakeholders and elevate risks and decisions as needed.
• Support schedule management, track milestones, and coordinate long-lead items.

Skills

Reading construction drawings

Project coordination

Estimating support

Procore

Bluebeam

MS Project

MS Word & Excel

MS Outlook

Travel to Bay Area

Tools

Procore

Bluebeam

MS Project

MS Office (Word/Excel/Outlook)

Job description

Louis Ptak Construction has a perfect opportunity for you.

Louis Ptak Construction has been building exceptional projects throughout California since 1998 as a General Contractor and Carpentry Subcontractor. Our portfolio includes some of California’s largest and most well-known private residential estates. Our commitment to excellence and collaborative work environment makes us a sought-after employer in the construction sector.

We are looking for an Assistant Project Manager to join our General Contracting team and support high-end custom residential remodeling projects with budgets of $5 to $15 million. These projects require strong organization, construction knowledge, attention to detail, and the ability to coordinate complex schedules, detailed architectural plans, high-end finishes, and large project teams.

This is a great opportunity for an Assistant Project Manager who wants to grow within a collaborative, high-accountability environment. You’ll work closely with Project Managers, Superintendents, Project Administrators, Project Accountants, subcontractors, design partners, and clients to help deliver projects with exceptional quality, strong communication, and an outstanding client experience.

What you get to own:

• Support the Project Manager throughout the project lifecycle, from construction through closeout.
• Coordinate with the Project Manager, Superintendent, Project Administrator, Project Accountant, subcontractors, and design partners to keep project activities organized and moving forward.
• Manage project documentation, including plans, specifications, contracts, purchase orders, shop drawings, submittals, RFIs, meeting minutes, logs, and related records.
• Prepare and distribute meeting agendas, minutes, action-item lists, and project updates, and follow through on assigned commitments.
• Support subcontractor bidding, scope of reviews, proposal comparisons, buyout, change orders, and contract documentation.
• Assist with estimating efforts, including quantity takeoffs, scope development, and review of subcontractor proposals.
• Track project costs, commitments, change orders, procurement items, and documentation to support accurate forecasting and budget control.
• Maintain clear, timely communication with project stakeholders and promptly elevate risks, decisions, and unresolved issues to the Project Manager.
• Support schedule management by tracking milestones, maintaining look-ahead schedules, coordinating long-lead items and deliveries, and escalating potential delays.

What we’re looking for:

• 5+ years of experience in the construction industry, including 2+ years in project coordination, estimating, or assistant project management.
• 2+ years of experience supporting custom residential or high-end commercial construction projects.
• Ability to read, interpret, and mark up construction documents, including drawings, specifications, and reports.
• Working knowledge of project documentation, subcontractor coordination, scheduling, cost tracking, and change management.
• Strong communication, organization, problem-solving, and attention to detail.
• Proficiency with project management software, including Procore, Bluebeam, and MS Project, is preferred.
• Proficiency in Word, Excel, and Outlook.
• Ability to travel to job sites throughout the Bay Area as needed and work from the Novato office when not on a job site.
• 401(k) with 4% match
• Dental, vision, and health insurance
• Paid time off and holidays
• Employee assistance program
• Referral program

Join us at Louis Ptak Construction and be part of a team dedicated to building exceptional projects and fostering a collaborative work environment.