Project Administrator

Kalkreuth Roofing & Sheet Metal, Inc.; Lexington (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k)

Paid Time Off

Job summary

Kalkreuth Roofing and Sheet Metal in Lexington, KY seeks a Project Administrator to support the Project Management Team. You will review contracts, transfer information from Estimating to Production, and maintain electronic job files to ensure timely project progression.

The role requires strong MS Office skills, excellent organization, and the ability to multi-task under pressure. You will liaise with production, accounting, and external partners to keep projects on track.

Qualifications

• Minimum of Associates Degree in business-related curriculum.
• Proficient in all Microsoft Office applications.
• Experienced in electronic record keeping & file maintenance.
• Strong organizational, prioritization, and time management skills.
• Ability to multi-task and complete assignments under duress.

Responsibilities

• Review and process all incoming contracts.
• Coordinate transfer of information from Estimating to Production.
• Setup and maintain electronic job files.
• Review and file project correspondence including general correspondence, meeting minutes, schedules, etc.
• Work closely with the production team and accounting personnel for generating and processing change orders and purchase orders.
• Prepare all project-related correspondence.
• Understand and implement Corporate Policies and Procedures as they relate to project coordination and financial success.
• Prepare and distribute weekly reports.
• Responsible for all customer close-out documents.
• Responsible for obtaining certificates of insurance and bonds per contract and project requirements.
• Maintain and order office & breakroom supplies.
• Provide effective and timely communication with our satellite offices, coworkers, customers, subcontractors and suppliers.
• Perform other duties as assigned.

Skills

Microsoft Office

Time management

Multitasking

Independent thinker

Education

Associates Degree in business-related curriculum

Tools

Electronic records

Job description

Kalkreuth Roofing and Sheet Metal is one of the nation's largest roofing contractors in the country and strives to maintain a progressive vision for the future. Kalkreuth specializes in complex commercial exterior envelope applications in various markets throughout the country. The company boasts an extensive project portfolio including clients in the automotive, chemical, government, education and healthcare industries. With a wealth of resources and an extensive construction industry network, Kalkreuth has the capabilities to complete any project according to specifications.

Position Summary

The Project Administrator provides administrative support for the Project Management Team.

Duties & Responsibilities

• Review and process all incoming contracts
• Coordinate transfer of information from Estimating to Production
• Setup and maintain electronic job files
• Review and file project correspondence including general correspondence, meeting minutes, schedules, etc.
• Work closely with the production team and accounting personnel for generating and processing change orders and purchase orders
• Prepare all project-related correspondence
• Understand and implement Corporate Policies and Procedures as they relate to project coordination and financial success
• Prepare and distribute weekly reports
• Responsible for all customer close-out documents
• Responsible for obtaining certificates of insurance and bonds per contract and project requirements
• Maintain and order office & breakroom supplies
• Provide effective and timely communication with our satellite offices, coworkers, customers, subcontractors and suppliers
• Perform other duties as assigned

Qualifications

• Minimum of Associates Degree in business-related curriculum
• Proficient in all Microsoft Office applications
• Experienced in electronic record keeping & file maintenance
• Strong organizational, prioritization, and time management skills
• Ability to multi-task and complete assignments under duress
• Independent thinker and self-motivator

Benefits

• Competitive Salary
• Medical, Dental and Vision Insurance
• Disability (Short and Long Term Disability)
• Life Insurance
• 401(k)
• Paid Time Off

Equal Opportunity Employer, including disabled and veterans.