Project Administrator

SEG Inc.; Kentucky; On-site; USD 42,000 - 52,000; Full time

Job summary

SEG Inc. is seeking a Project Administrator to join our Hamilton, VA team. This entry-level opportunity is ideal for recent graduates interested in construction and federal contracting.

No previous construction experience is required; we value organization, detail-orientation, and a readiness to learn. You will work with Project Managers and the Project Administration Manager, handling document control, Procore tasks, meeting notes, and subcontractor coordination while you gain industry

Qualifications

• Bachelor's degree or equivalent education/experience considered.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Willingness to learn construction terminology and federal contracting requirements.

Responsibilities

• Maintain organized project files, records, correspondence, and documentation.
• Upload, organize, distribute, and track project documents in Procore.
• Assist with project logs and tracking outstanding documentation.
• Prepare meeting agendas, meeting minutes, and project correspondence.
• Collect and organize project closeout documentation.
• Collect and maintain required subcontractor and vendor documentation.
• Follow up with subcontractors and vendors for outstanding paperwork.
• Assist with government and contract compliance documentation.
• Support the Project Administration Manager with subcontract, purchase order, invoice, and change-order documentation.
• Organize drawings, specifications, submittals, RFIs, and other project records.
• Provide general administrative support to the Project Management team.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Procore

MS Word

MS Excel

MS Outlook

Construction terminology

Education

Bachelor's degree in Business Administration/Construction Management/Communications/English

Tools

Procore

Job description

SEG is seeking a Project Administrator to join our team in Hamilton, Virginia.

This is an entry-level opportunity for a recent graduate or someone interested in beginning a career in the construction industry. Previous construction experience is not required—we are looking for someone who is organized, detail-oriented, eager to learn, and ready to grow.

The Project Administrator works alongside SEG's Project Managers, Assistant Project Managers, and Project Administration Manager, providing administrative support while learning the processes and documentation involved in managing federal construction projects.

What You'll Do

• Maintain organized project files, records, correspondence, and documentation
• Upload, organize, distribute, and track project documents in Procore
• Assist with project logs and tracking outstanding documentation
• Prepare meeting agendas, meeting minutes, and project correspondence
• Collect and organize project closeout documentation
• Collect and maintain required subcontractor and vendor documentation
• Follow up with subcontractors and vendors for outstanding paperwork
• Assist with government and contract compliance documentation
• Support the Project Administration Manager with subcontract, purchase order, invoice, and change-order documentation
• Organize drawings, specifications, submittals, RFIs, and other project records
• Provide general administrative support to the Project Management team

What We're Looking For

• Bachelor's degree in Business Administration, Construction Management, Communications, English, or a related field; equivalent education and relevant experience may be considered
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Word, Excel, and Outlook
• Willingness to learn construction terminology, project documentation, and federal contracting requirements
• Previous administrative or construction experience is a plus, but not required
• Experience with Procore or other construction management software is a plus

What You'll Learn

This position is designed to provide hands-on exposure to the construction industry. You'll receive training on SEG's processes, Procore, construction documentation, subcontractor coordination, and federal contracting requirements while working directly with experienced members of our Project Management team.

About SEG

SEG is a small, growing construction company specializing in commercial, institutional, civil, and federal government construction. We work on projects throughout the DMV region for federal clients, including agencies such as GSA, NPS, and USACE.

As a smaller company, employees have the opportunity to work closely with experienced team members, learn different aspects of the business, and take on additional responsibility as their skills and experience grow.

Location: Hamilton, VA
Position: Full-Time, In Office
Experience Level: Entry Level