Project Administrator

ERM: Environmental Resources Management; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

ERM Marketing & Communications Agency in Houston is seeking a Project Administrator to support coordination and delivery across agency teams, acting as a junior traffic manager to keep projects on schedule and resources aligned.

You will work with account, creative, digital, and research professionals, develop expertise in project operations, capacity planning, and workflow management, and help improve agency traffic flow.

Qualifications

• 1–2 years of project coordination or traffic experience in an agency setting.
• Strong organizational and time-management skills to handle multiple priorities.
• Excellent attention to detail and reliable follow-through.
• Strong verbal and written communication across teams.
• Ability to collaborate across account, creative, digital, and research teams.
• Proactive problem-solving with early identification of risks.
• Comfortable in a fast-paced environment with changing priorities.
• Proficient with Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.
• Experience with Monday.com or similar project management tools.
• Bachelor's degree in Business, Marketing, Communications, Project Management, or related field, or equivalent experience.
• This position is not eligible for immigration sponsorship.

Responsibilities

• Serve as a junior traffic manager coordinating workflow from setup through delivery.
• Build and maintain project schedules, milestones, and deadlines in Monday.com and other agency systems.
• Monitor project progress and escalate scheduling or resource concerns.
• Coordinate resource assignments and availability throughout project lifecycles.

Skills

Organizational skills

Time management

Attention to detail

Communication

Collaboration

Problem solving

Adaptability

MS Office proficiency

Monday.com experience

Education

Bachelor's degree in Business, Marketing, Communications, Project Management, or related field

Tools

Microsoft Office Suite

Monday.com

Job description

At ERM Marketing & Communications Agency, we are seeking a Project Administrator to support the successful coordination and delivery of projects across our integrated agency teams. This role serves as a junior traffic manager, helping ensure projects stay on schedule, resources are aligned, and teams have the visibility and support needed to deliver high-quality work efficiently. The position offers an excellent opportunity to develop expertise in project operations, resource planning, and agency workflow management while collaborating with account, creative, digital, and research professionals.

Why This Role Matters?

The Project Administrator plays a critical role in maintaining the flow of work across the agency. By coordinating project schedules, monitoring resource allocation, supporting capacity planning, and facilitating communication across teams, this role helps ensure projects are delivered on time, within scope, and at the highest quality standards.

What Your Impact Is:

• Support the end-to-end coordination of agency projects from setup through delivery.
• Maintain project schedules, milestones, and deadlines across agency systems, including Monday.com.
• Monitor active projects and proactively identify timing, resource, or workflow risks.
• Partner with project, account, creative, digital, and research teams to align resources and project needs.
• Support agency capacity planning and hours forecasting through accurate resource tracking.
• Facilitate weekly status meetings, internal reviews, and project-related discussions.
• Communicate schedule updates, project changes, and priority shifts to stakeholders.
• Maintain project documentation, assignments, schedules, and workflow data.
• Coordinate multiple projects simultaneously while ensuring exceptional attention to detail.
• Contribute to process improvements that enhance project management efficiency, agency traffic flow, and team collaboration.

What You'll Bring:

Required

• 1-2 years of project coordination, traffic, operations, or related experience; advertising, marketing, communications, or professional services agency experience preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent attention to detail and commitment to follow-through.
• Strong verbal and written communication skills.
• Ability to collaborate effectively across multiple teams and disciplines.
• Proactive problem-solving skills and the ability to identify and escalation potential issues before they impact delivery.
• Comfortable working in a fast-paced environment where priorities and schedules may change.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Experience with Monday.com or another project management/workflow platform preferred.
• Interest in building expertise in agency traffic management, resource planning, capacity management, and project operations.
• Bachelor's degree in Business, Marketing, Communications, Project Management, or a related field, or equivalent experience.
• This position is not eligible for immigration sponsorship.

Preferred

• Experience supporting marketing, advertising, communications, or creative agency environments.
• Familiarity with project scheduling, resource management, and capacity planning processes.
• Experience preparing project reports, dashboards, or workflow metrics.
• Knowledge of project management methodologies and best practices.

Key Responsibilities:

• Serve as a junior traffic manager, coordinating the flow of work across agency teams from project setup through delivery.
• Build and maintain project schedules, milestones, and deadlines within Monday.com and other agency systems.
• Monitor project progress and escalatte potential scheduling or resource concerns.
• Coordinate resource assignments and availability throughout project lifecycles.