Project Administrator

Harvey Cleary; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Harvey Cleary is seeking a Project Administrator to provide essential admin support to the Project Management teams in our Houston office. Responsibilities include setup in Procore/Sage/SharePoint, processing contracts and pay applications, and coordinating subcontractor payments.

The role requires strong communication skills, proficiency with Procore and Microsoft products, and a minimum of 1 year in accounts payable or project administration. Office-based role in Houston.

Qualifications

• Associate or Bachelor degree or 1 year Accounts Payable/Project Administrator experience.
• Procore experience preferred but not required.
• Strong written and verbal communication skills.

Responsibilities

• Assist with job setup in Procore, Sage and SharePoint.
• Process/distribute Owner/Subcontractor contracts and change orders.
• Prepare monthly pay applications and invoices in Procore and accounting software.

Skills

Communication

Organization

Education

Associate/Bachelor degree or equivalent experience

Tools

Procore

Timberline/Sage

Microsoft Office

Job description

Project Administrator's primary responsibility is to provide administrative support to the Project Management teams. Project administrators must be willing to report to work in our Houston office each day.

Duties/Responsibilities:

• Assist with job set up in Procore, Sage and Sharepoint
• Generate/process/distribute Owner/Subcontractor contracts and change orders
• Generate/Process/distribute Owner and Subcontractor monthly pay applications and invoices in Procore and our accounting software.
• Coordinate the daily release of Subcontractor Payments with the accounting department
• Responsible for procurement of Subcontract/Owner lien waivers
• Responsible for procurement of subcontractor insurance
• Responsible for Database input and updates in Procore.
• Responsible for project close out documentation and the gathering of warranties
• Provide support to project teams with miscellaneous tasks.
• Helps answer phones during receptionist lunch breaks as needed
• Helps organize deliveries of submittals
• Archives project documents following project close out
• Prioritizes tasks to make sure deadlines are met
• Ability to effectively communicate (both written and verbal skills)
• Has a working knowledge of Procore, Timberline/Sage, and Microsoft product suite

Required Skills/Abilities:

• Prior experience with Procore preferred, but not required

Education and Experience:

• Associate/Bachelor degree or minimum of 1 year Accounts Payable/Project Administrator experience

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer and 100% in office position.

Prospective employees must be able to pass a criminal background check, pre-employment, and random drug screen.