Project Administrator

Kratos Defense & Security Solutions, Inc.; Herndon (VA); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Life/ADD & Short/Long Disability

401(k) Savings Plan

Employee Stock Purchase Plan (ESPP)

Paid Time-Off (PTO)

Holidays

Education Reimbursement

Job summary

Kratos Defense & Security Solutions, Inc. in Herndon, VA is seeking an entry-level Project Administrator to support the PMO and ensure projects run smoothly in a hybrid environment. The role focuses on coordination, documentation and cross-team collaboration to keep programs on schedule.

You will handle initiation activities, budgeting support, milestone tracking, and meeting minutes while liaising with customers and internal teams to maintain accurate project records and communications.

Qualifications

• Entry level position with up to 2 years of experience.
• 2 year degree required for employment.
• Full-Time/Regular position in a hybrid work setting.

Responsibilities

• Support day-to-day administrative operations for projects.
• Coordinate kickoff activities, meetings and tool access.
• Assist with budgets and Estimates at Complete (EAC).
• Track milestones and process invoices to customers.
• Attend meetings and capture action items and minutes.

Skills

Organizational skills

Communication skills

Interpersonal skills

Excel

Word

Microsoft Teams

SharePoint

Education

Two year degree

Tools

Microsoft Office Suite

Job description

• Job Level : Entry Level (less than 2 years)
• Level of Education : 2 year degree
• Job Type : Full-Time/Regular
• Date Updated : 10/14/2026
• Years of Experience : Up to 2 Years
• Starting Date : 11/02/2026
• Travel Requirement : Domestic
• Compensation : $60,000 - $70,000
• Capabilities : Space Training & Cyber
• Salary : $0
• Years Of Experience : 001

Job Description

Readiness Delivered. Kratos is a leader in assured aerospace communication solutions and services. We are cutting-edge innovators and creative problem solvers working collaboratively to solve our customers’ toughest challenges. Our culture is fast-paced and innovative. We are a trusted partner—driven by doing the right thing and achieving maximum success for our customers, our partners and ourselves.Come join a dynamic and engaging, hybrid work environment as a Project Administrator within the Kratos Cyber business unit in Herndon, VA. The Project Administrator will work under the direction of the PMO Manager to support day-to-day administrative operations to ensure projects run smoothly. The Project Administrator will be responsible for:

• Executing project initiation activities, to include communicating with customers on next steps, scheduling meetings, creating project kickoff slides, coordinating access to collaborative tools, requesting charge codes, preparing project templates, and ensuring required documents have been submitted by the customer.
• Working collaboratively with Projects Managers to staff projects, create / update project budgets, and develop Estimates at Complete (EAC).
• Tracking project milestone completion and requesting invoices be sent to the customer.
• Participating in project close out activities, to include scheduling lessons learned meetings, confirming project invoices have been submitted and paid, and verifying project records have been stored to the project repository.
• Updating PMO tracking logs and planners to accurately reflect the status of various project tasks.
• Assisting with the development and maintenance of PMO resources (standard operating procedures, work instructions, templates, checklists, and other documents as required) to ensure consistency and clarity of PMO operations.
• Supporting the development of statements of work, change requests, contract modifications, and levels of estimate.
• Attending meetings, taking meeting minutes, capturing action items, and tracking action items to completion.
• Other duties as assigned.

Experience and Skills

• Demonstrated organizational and time management skills
• Excellent written and verbal communication skills
• Excellent interpersonal skills to interact with internal and external stakeholders
• Experience with Microsoft products such as Excel and Word for communication and tracking
• Experience with collaborative tools such as Microsoft Teams and Microsoft SharePoint

Preferred Skills/Experience

• Exposure to data analysis, trend tracking, or financial operations
• Coursework or certification in Project Management

#LI-Hybrid

Competitive salary based on experience and education

Salary Range: $60,000-$70,000

Kratos is valued for our ability to design and deliver leading edge, resilient solutions for aerospace communication, control, awareness and mission success across a continuum of offerings—from commercial to tailored custom solutions and integrated programs. Customers trust us to stay relevant and know we are in it for the long-haul. We bring both the capability and confidence that our customers value and depend on. And we always deliver.

This posting will close within 90 days from the Posting Date.

• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race,color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

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