Project Administrator

Alliance of Professionals & Consultants, Inc.; Greenwood Village (CO); On-site; USD 72,000 - 82,000; Full time

Job summary

Alliance of Professionals & Consultants, Inc. in Denver, CO is seeking a Project Administrator to provide general office support and coordination for civil survey project teams, including project setup, cost tracking, documentation, proposals, and compliance.

The successful candidate will support project managers and technical staff, maintain organized files, coordinate meetings, and handle confidential information with discretion, while ensuring adherence to CDOT standards and client

Qualifications

• Associate’s or Bachelor’s degree in business administration, construction management, engineering support, or a related field.
• 5+ years of experience in project support, project coordination, project accounting, or project controls within the industry.
• Experience supporting civil engineering, transportation, or land surveying projects.
• Familiarity with CDOT projects, procurement processes, and documentation requirements preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Provide day-to-day general office support and project coordination to project managers and technical staff.
• Maintain organized electronic and hard-copy project files and documentation.
• Coordinate meetings, schedules, and internal communications.
• Handle confidential and proprietary information with discretion.
• Assist with project setup, budgets, and cost codes; track labor and subcontractor costs.
• Prepare invoices and billing; track contract documents and amendments.
• Support preparation of proposals, RFIs & RFQs and ensure compliance with requirements.

Skills

Project coordination

Cost tracking

Documentation management

Proposal coordination

CDOT familiarity

MS Office

Communication

Education

Bachelor's degree

Associate’s degree

Tools

Microsoft Office

Adobe

Job description

Job Title

Project Administrator

Type

Direct Hire

Work Location

Onsite position in Denver, CO

Job Overview

The Project Administrator provides general office support and coordination, comprehensive administrative, financial, and project controls support to civil survey project teams. This role supports project managers and technical staff with project setup, cost tracking, documentation, proposal coordination, and compliance. The ideal candidate is detail-oriented, highly organized, and experienced in supporting public agency and transportation projects, including work for the Colorado Department of Transportation (CDOT).

Essential Job Responsibilities

• Project & Administrative Support
  • Provide day-to-day general office support
  • Provide project coordination and administrative support to project managers and technical staff
  • Maintain organized electronic and hard-copy project files and documentation
  • Coordinate meetings, schedules, and internal communications
  • Handle confidential and proprietary information with discretion and professionalism
• Project Accounting & Controls Support
  • Assist with project setup, budgets, and cost codes
  • Track labor, expenses, and subcontractor costs against project budgets
  • Support timekeeping review, expense processing, and job cost reporting
  • Prepare invoices and billing in accordance with contract requirements
  • Track contract documents, amendments, and additional services
• Proposals, RFIs & RFQs
  • Support preparation and coordination of proposal submittals for public and private clients
  • Assist with RFQs and RFIs, including compiling required forms, resumes, and project information
  • Ensure proposals comply with agency and client requirements and deadlines
  • Maintain proposal templates, qualification materials, and project experience databases
• Compliance & Documentation Support
  • Support compliance with public agency requirements, including CDOT standards and procedures
  • Track deliverables, approvals, and project milestones
  • Assist with quality control reviews of project and proposal documents
  • Maintain records related to contracts, insurance certificates, certifications, and project closeout

Required Skills & Experience

• Associate’s or Bachelor’s degree in business administration, construction management, engineering support, or a related field (or equivalent experience)
• 5+ years of experience in project support, project coordination, project accounting, or project controls within the industry
• Experience supporting civil engineering, transportation, or land surveying projects
• Familiarity with CDOT projects, procurement processes, and documentation requirements preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe
• Strong organizational, analytical, and communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Big Bonus Points if you Have

• Experience with public agency contracts and on-call programs
• Strong Excel and reporting capabilities
• Proactive problem-solving mindset and attention to detail
• Ability to work independently and collaboratively across teams

Job Requisition # 40458

A reasonable estimate of the Base Salary for this role is $72,000 - $82,000 per year. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC

Meet APC. APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support. APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.