Project Administrator

Southland Industries; Carrollton (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) match

Medical insurance

Dental insurance

Vision insurance

Annual bonus

Life insurance

Disability insurance

Flexible spending plans

Paid parental leave

Paid holidays

Training opportunities

Wellness benefits

Job summary

Southland Industries in Carrollton, TX is seeking a detail‑oriented Project Administrative Assistant to support construction Project Management staff with admin duties and help maintain a collaborative team environment on large sites.

You will onboard new employees, manage timecards, assist with field reports, coordinate meetings, and keep project documents organized, ensuring smooth field operations and effective communication across teams.

Qualifications

• Associate degree or equivalent experience required.
• Strong organizational skills.
• Excellent verbal and written communication.
• Good prioritization skills.
• Proficient in Microsoft Word and Excel.
• Strong customer service skills.

Responsibilities

• On-board new employees and manage badge process for all employees.
• Organize, distribute, collect and maintain timecards for site personnel.
• Assist Project Managers and Foremen with field daily reports.
• Update meeting minutes and project logs; manage files and drawings.
• Set up contact directories and distribute documents to field personnel.
• Manage calendars and schedule meetings on and off-site.

Skills

Organization

Verbal and written communication

Prioritization

Microsoft Word/Excel

Customer service

Education

Associate degree or equivalent

Job description

Position Summary

Supports construction Project Management staff with administrative duties and promotes a team environment on large project sites.

Position Details

• On-board new employees, manage New Contractor Orientation badging process for all employees. Organize, distribute, collect and maintain timecards for all site personnel and maintain manpower lists.
• Assist Project Managers and Foremen in tracking and creates field daily reports.
• Updates, takes and tracks meeting minutes; updates project logs; creates and files electronic and hard copy files for each construction project; sets up key party contact directories.
• Sets up key party contact directors; reviews and distributes documents/correspondence to field personnel and other key parties; copies and distributes specifications and drawings to field personnel and other key parties.
• Manages calendars and schedules; arranges for meetings, conferences and programs on and off-site.

Qualifications

• Associate Degree or equivalent experience
• Solid organization skills
• Excellent verbal and written communication skills
• Good priority skills
• Solid Microsoft Suite skills, including Word and Excel skills
• Good customer service skills

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer

Southland Industries and all its subsidiaries are an Equal Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).