Project Administrator

Stevens Engineers & Constructors; Canonsburg (Washington County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) program

Paid time off

Professional growth opportunities

Job summary

Stevens Engineers & Constructors in Pittsburgh seeks an experienced Construction Project Administrator to support project managers and field teams with documentation, payroll, RFIs, submittals, change orders, and reporting. If you are organized, detail-oriented, able to work independently, and proficient with Viewpoint and MS Office, we want to hear from you.

This role collaborates with project teams on day-to-day operations and ensures timely filing, tracking, and communication.

Qualifications

• Previous project administration or project coordination experience within the construction industry preferred.
• Experience supporting Project Managers and construction project teams.
• Familiarity with RFIs, submittals, change orders, project documentation, and reporting.
• Experience with Viewpoint construction management software preferred; ability to learn the system required.

Responsibilities

• Provide administrative support for the Project Manager and Project Team.
• Assists in the preparation of the weekly union payroll.
• Order office supplies for the project site.
• Setup and maintain both electronic and hard copy files.
• Tracking change orders, RFIs and submittal packages.
• Preparation of correspondence, presentations, documents, manuals, information packages and/or reports.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Handle requests for information and/or documents for the Project Team as required.
• Assist with special projects and other project-related responsibilities as needed.

Skills

Project coordination

Problem-solving

Organization

Attention to detail

Reading & interpreting information

Time management

Tools

Viewpoint construction management software

Microsoft Office Suite

Job description

Stevens Engineers & Constructors is seeking an experienced Construction Project Administrator to join our Pittsburgh Operations Team. This role works closely with Project Managers and project teams to support day-to-day construction operations, including project documentation, union payroll, RFIs, submittals, change orders, reporting, and administrative coordination.

If you're organized, detail-oriented, comfortable working independently, and have experience supporting construction projects, we'd love to hear from you.

Essential Duties and Responsibilities

• Provide administrative support for the Project Manager and Project Team.
• Assists in the preparation of the weekly union payroll.
• Order office supplies for the project site.
• Setup and maintain both electronic and hard copy files.
• Tracking change orders, RFIs and submittal packages.
• Preparation of correspondence, presentations, documents, manuals, information packages and/or reports.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Handle requests for information and/or documents for the Project Team as required.
• Assist with special projects and other project-related responsibilities as needed.

Qualifications

• Previous project administration or project coordination experience within the construction industry preferred.
• Experience supporting Project Managers and construction project teams.
• Familiarity with RFIs, submittals, change orders, project documentation, and reporting.
• Experience with Viewpoint construction management software preferred; ability to learn the system required.
• Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must have proficient computer skills in Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook) and become familiar with "Viewpoint" construction management software.

Why Join Stevens?

At Stevens, you'll work alongside experienced construction professionals on challenging projects while building your knowledge and career within the industry. We offer competitive compensation, comprehensive benefits, a 401(k) program, paid time off, and opportunities for professional growth.

Equal Opportunity Employer

Stevens Engineers & Constructors, Inc., is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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