Project Administrator

Pinnacle Recruitment; Bakersfield (CA); On-site; USD 25,000 - 39,000; Full time

Job summary

Pinnacle Recruitment in Bakersfield, CA is seeking a Project Administrator to support a busy project management team. You will help manage multiple projects from start to finish, maintain project files, and coordinate documentation and schedules with internal teams and external vendors.

The ideal candidate has 2+ years of administrative or project coordination experience, strong organization and communication skills, and proficiency with Microsoft Office.

Qualifications

• 2+ years of administrative, project coordination, or project administration experience.
• Strong organizational and time management skills.
• Ability to manage multiple projects and shifting priorities in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work independently and as part of a team.
• Experience in construction, manufacturing, distribution, or a project-based environment is a plus.

Responsibilities

• Provide administrative support to Project Managers throughout the lifecycle of multiple projects.
• Coordinate project documentation, schedules, and deadlines.
• Prepare and process purchase orders, change orders, and project-related paperwork.
• Communicate with customers, vendors, subcontractors, and internal departments.
• Maintain accurate project files and ensure documentation is up to date.
• Track project progress and follow up on outstanding items.
• Assist with scheduling deliveries, installations, and project activities.
• Support the team with reporting, spreadsheets, and other administrative tasks as needed.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Detail-oriented

Teamwork

Independent work

Project management mindset

Tools

Microsoft Office

MS Excel

MS Outlook

MS Word

Job description

We're partnering with a well-established, family-owned company in Bakersfield to find a Project Administrator to support a busy project management team. This is a great opportunity for someone who enjoys staying organized, managing multiple priorities, and keeping projects on track from start to finish.

Key Responsibilities

• Provide administrative support to Project Managers throughout the lifecycle of multiple projects.
• Coordinate project documentation, schedules, and deadlines.
• Prepare and process purchase orders, change orders, and project-related paperwork.
• Communicate with customers, vendors, subcontractors, and internal departments.
• Maintain accurate project files and ensure documentation is up to date.
• Track project progress and follow up on outstanding items.
• Assist with scheduling deliveries, installations, and project activities.
• Support the team with reporting, spreadsheets, and other administrative tasks as needed.

Qualifications

• 2+ years of administrative, project coordination, or project administration experience.
• Strong organizational and time management skills.
• Ability to manage multiple projects and shifting priorities in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work independently and as part of a team.
• Experience in construction, manufacturing, distribution, or a project-based environment is a plus.

Why You'll Love This Opportunity

• Join a stable, growing, family-owned organization with an excellent reputation.
• Work closely with an experienced project management team.
• Opportunity to build a long-term career with room for growth.
• Collaborative, team-oriented work environment.

If you're an organized professional who enjoys supporting projects and helping teams succeed, we'd love to hear from you.