Construction Project Administrator

MDS Staffing; Minnesota; On-site; USD 45,000 - 65,000; Full time

Job summary

MDS Staffing seeks an organized Construction Project Administrator to support project teams and ensure a top-tier client experience. The role collaborates with project managers, field teams, subcontractors, vendors, and clients on diverse build types and scales.

You will manage project files, contracts, POs, RFIs, and meeting notes, track milestones, and maintain accurate CRM records. Buildertrend experience is strongly preferred.

Qualifications

• Experience in construction administration, project coordination, or a related role preferred.
• Buildertrend experience strongly preferred.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Comfortable working with projects of varying sizes and types.
• Able to manage multiple tasks, adapt to changing priorities, and meet deadlines.
• Proficiency with common office software and willingness to learn new tools.

Responsibilities

• Provide administrative support to project managers and project teams throughout the project lifecycle.
• Help maintain project files, schedules, budgets, logs, and documentation.
• Assist with preparing and tracking contracts, purchase orders, change orders, submittals, RFIs, meeting notes, and other project records.
• Support communication and coordination among clients, project managers, field staff, subcontractors, and suppliers.
• Track action items, deadlines, and project milestones; follow up to help keep work moving.
• Assist with client updates and help ensure communications are timely, professional, and accurate.
• Maintain accurate, up-to-date records in the company CRM, including client and prospect information, communication history, follow-ups, and other relevant relationship details.
• Use Buildertrend and other company systems to keep project information current.
• Handle sensitive client and project information with professionalism and discretion.
• Take on related administrative tasks as project needs change.

Skills

Construction administration

Project coordination

Organization

Communication

Tools

Buildertrend

Job description

About the Role

We’re looking for an organized, dependable Construction Project Administrator to support our project teams and help deliver a great experience for our clients. As a general contractor, we build using post-frame, traditional stick-frame, pre-engineered metal building (PEMB), structural insulated panel (SIPS), and precast tilt-up methods. Our projects span self-storage, retail, manufacturing, agriculture, residential, and other markets, with values ranging from $10,000 to $10 million.

This role will work closely with project managers, field teams, subcontractors, vendors, and important clients. The ideal candidate is proactive, detail-oriented, comfortable balancing changing priorities, and committed to doing the right thing.

Responsibilities

• Provide administrative support to project managers and project teams throughout the project lifecycle.
• Help maintain project files, schedules, budgets, logs, and documentation.
• Assist with preparing and tracking contracts, purchase orders, change orders, submittals, RFIs, meeting notes, and other project records.
• Support communication and coordination among clients, project managers, field staff, subcontractors, and suppliers.
• Track action items, deadlines, and project milestones; follow up to help keep work moving.
• Assist with client updates and help ensure communications are timely, professional, and accurate.
• Maintain accurate, up-to-date records in the company CRM, including client and prospect information, communication history, follow-ups, and other relevant relationship details.
• Use Buildertrend and other company systems to keep project information current.
• Handle sensitive client and project information with professionalism and discretion.
• Take on related administrative tasks as project needs change.

Qualifications

• Experience in construction administration, project coordination, or a related role preferred.
• Buildertrend experience strongly preferred.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Comfortable working with projects of varying sizes and types.
• Able to manage multiple tasks, adapt to changing priorities, and meet deadlines.
• Proficiency with common office software and willingness to learn new tools.

The Qualities We Value

• Strong work ethic and dedication
• Reliability and integrity
• Positive attitude
• Team-first approach
• Flexibility and willingness to pitch in