Project Administrator

barrywehmiller; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Barry-Wehmiller Design Group, via Cadence Technologies, seeks a Project Administrator in Alpharetta, GA. You will support operational excellence, coordinate projects, manage service requests, and maintain client documentation to ensure timely delivery.

The role emphasizes cross-functional collaboration, attention to detail, and ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree required.
• 4+ years in administrative support, project administration, or project coordination.
• Ability to manage multiple priorities and follow-up items.
• Strong attention to detail and organizational skills.
• Work independently while collaborating with cross-functional teams.
• Proficiency in Microsoft Excel, including formulas, VLOOKUP, and pivot tables.

Responsibilities

• Support the Manager of Operational Excellence with admin, project coordination, and service-tracking tasks.
• Review client service requests and assign to engineers; monitor progress to completion.
• Track open requests to meet SLAs and escalate risks as needed.
• Maintain information in client portals, trackers, databases, and shared mailboxes.
• Coordinate preventive maintenance scheduling for data center client sites.
• Support site readiness activities including scheduling and approvals.
• Track active projects across accounts to report status, risk, and finances.
• Coordinate project updates from managers, engineers, and field staff for leadership reporting.
• Attend meetings to capture notes, assign action items, and distribute minutes.
• Support Client Trust with Excel trackers and status summaries.
• Review reports, billing, purchase requests, and project docs for accuracy.
• Review and approve Cadence PO up to threshold; route higher-value POs for approval.
• Assist with standardizing workflows and reporting practices.
• Collaborate with engineering, inside sales, service, PM, and leadership to complete tasks.

Skills

Attention to detail

Organizational skills

Time management

Independent yet collaborative

Communication

Education

Bachelor’s degree

Tools

Microsoft Excel

Job description

About Us:

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Cadence Technologies, a subsidiary of Barry-Wehmiller Design Group, is a national distributor for industry leading process component manufacturers such as SPX, Waukesha, APV, Alfa Laval, Endress+Hauser, Rosemount and Anderson Instruments. Our process equipment and instrumentation support the leading food and beverage manufacturing companies. Cadence specializes in having a highly experienced team that provides our customers with outstanding customer service and quick delivery times.

We are focused on providing our professionals with opportunities for leadership and career advancement within a thriving work environment and a unique people-centric culture. We offer a robust, centralized learning and development program to improve the career experience for every professional. For more information, please visit www.cadencetechnologies.com.

Cadence Technologies is seeking exceptional candidates who thrive in fast paced work environments, providing solutions for food/beverage manufacturing companies by supplying replacement parts and new processing equipment to support their operations. Cadence supports many of the largest food/beverage manufacturing companies with facilities located throughout the southeast region of the United States by providing them with parts and equipment manufactured by industry-leading sanitary process equipment manufacturers. In addition to supporting equipment and operational initiatives, this role will also assist with project coordination, service operations support, scheduling activities, documentation management, and cross-functional communication across active client projects and operational programs.

When you join Cadence Technologies as a Project Administrator, you are joining a team that will challenge you and position you for growth. In this role, you will work with seasoned leaders, technical specialists, subject matter experts and the senior leadership team to provide the latest information associated with active projects.

KEY RESPONSIBILITIES

• Support the Manager of Operational Excellence with administrative, project coordination, and service request tracking activities across client support programs and operational initiatives.
• Review incoming client service requests, coordinate assignment to appropriate engineers or technical specialists, and monitor progress through completion.
• Track open requests to ensure service-level expectations are met, required updates are documented, and delayed or at‑risk items are escalated appropriately.
• Populate and maintain information in client portals, internal trackers, databases, shared mailboxes, and project documentation systems.
• Coordinate preventative maintenance scheduling for data center client sites, including communication with client contacts, field personnel, engineering resources, and internal teams.
• Support site readiness activities, including scheduling, access coordination, documentation collection, and confirmation of required client approvals.
• Track active operational and service‑related projects across multiple client accounts to provide visibility into status, risk, financial position, and open action items.
• Coordinate project updates from Project Managers, engineers, field personnel, subcontractors, and client stakeholders to support accurate reporting to leadership.
• Attend operational and project‑related meetings to capture notes, document action items, identify responsible parties, and distribute meeting minutes and summary recaps.
• Support Client Trust program activities by maintaining Excel‑based tracking tools and summarizing project status and financial metrics for review.
• Review reports, trackers, billing information, purchase requests, and project documentation for accuracy, completeness, and consistency.
• Review and approve Cadence purchase orders up to the established approval threshold and route higher‑value purchase orders to the appropriate leader for approval.
• Support process improvement initiatives by helping develop, document, and maintain standardized workflows, tracking procedures, and operational reporting practices.
• Collaborate with engineering, inside sales, service, project management, and leadership teams to support timely completion of mission‑critical tasks.

QUALIFICATIONS

• Bachelor’s degree required.
• At least 4 years of experience in administrative support, project administration, project coordination, or project management.
• Experience managing multiple priorities, including service tickets, requests, projects, initiatives, schedules, deliverables, and follow-up items.
• Strong attention to detail and organizational skills, with the ability to review, track, and maintain accurate information and documentation.
• Ability to work independently while collaborating effectively with cross‑functional teams.
• Proficiency in Microsoft Excel, including basic formulas, VLOOKUPs, pivot tables, and data reporting.

TRAVEL

• 0% to 10% - Regional travel to customer facilities, manufacturer training and general client support.

LOCATION

• Alpharetta, GA

#LI-KB2

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

Design Group