Project & Administrative Coordinator

Walkerconsultants; Houston (TX); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Annual bonus program

Employee stock ownership

Health benefits

401(k) match

Job summary

Walker Consultants seeks a Project & Administrative Coordinator to support national client programs and Texas operations. You will manage project setup in ERP, maintain records, and assist project managers with administration in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to balance multiple priorities across offices. Office-based duties include document prep, scheduling, and coordination.

Qualifications

• 3+ years of administrative or project coordination experience.
• Advanced proficiency in Microsoft Excel.
• Experience with ERP or project management systems.

Responsibilities

• Coordinate project setup and ERP records.
• Maintain project files, client data, and dashboards.
• Support project managers and staff with administration.
• Track project status and coordinate cross-office communication.
• Assist with contracts, invoicing, and project closeout.

Skills

Project coordination

ERP administration

Documentation management

Data accuracy

Office software

Communication

Education

Associates degree or higher

Experience in AEC/consulting

Tools

Deltek Vision

Vantagepoint

Microsoft Excel

Job description

Position Summary

Walker Consultants is seeking a highly organized and detail-oriented Project & Administrative Coordinator to serve as a key resource supporting national client programs and Texas office operations. This role is responsible for project setup, document management, ERP administration, workflow coordination, and maintaining accurate project information across a high-volume portfolio.

The ideal candidate is proactive, adaptable, and able to balance project coordination with traditional administrative responsibilities. Success in this role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

National Account Support

• Coordinate project setup and maintenance within the ERP system
• Maintain accurate project records, spreadsheets, client data, and project documentation
• Organize contracts, proposals, reports, and project deliverables
• Support project managers and technical staff with project administration
• Track project status and assist with workload management
• Serve as main point of contact for coordinating project-related communication between multiple offices and departments
• Assist with contract processing, project modifications, invoicing, and project closeout activities
• Monitor project data for accuracy and completeness
• Develop and maintain project tracking logs, reports, and dashboards
• Support administrative processes associated with national account growth and expansion

Office Administration Support

• Assist with meeting coordination, scheduling, and conference room management
• Assist with document preparation, formatting, and distribution
• Coordinate office activities, events, and employee communications
• Maintain office records and administrative files
• May assist with invoice processing, expense reporting, and other accounting-related administrative tasks
• Support proposal and business development activities as needed
• Serve as a backup resource for office administrative functions during peak workload periods or staff absences
• Maintain the professional appearance of the office environment
• Maintain inventory of office supplies and order as needed which may require lifting in excess of 20 pounds
• Responsible for incoming and outgoing mail
• Assist with desk set-ups as needed

Knowledge, Skills & Abilities

• Highly organized and process oriented
• Ability to distinguish and manage large volumes of data, documentation, and deadlines, all similar in nature, while maintaining a high degree of accuracy.
• Strong problem-solving skills
• Ability to identify discrepancies and follow through to resolution
• Comfortable working in a fast-paced environment with changing priorities
• Strong customer service mindset and collaborative approach
• Ability to establish and maintain effective working relationships at all levels of the organization

Qualifications

Required

• 3+ Years of administrative, project coordination, or project support experience
• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Advanced proficiency in Microsoft Office Suite, particularly Excel
• Experience working within an ERP or project management system
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with multiple teams

Preferred

• Associates degree or higher or equivalent work experience
• Administrative experience within the Architecture, Engineering, Construction, or Consulting industry
• Experience with Deltek Vision, Vantagepoint, or a similar ERP platform
• Experience supporting large client programs or national accounts
• Experience supporting project manager and technical professionals
• Familiarity with project setup, project accounting processes, and contract administration
• Experience coordinating work across multiple offices or geographic regions

Compensation & Benefits

At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base salary range is $28 – $38 per hour. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker’s total rewards philosophy during the recruiting process.

• Annual discretionary bonus program
• Opportunity to purchase Walker stock – Walker is 100% employee-owned!
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times
• 100% compensation replacement during short-term disability leaves
• Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
• Paid community involvement hours
• Tuition and licensure reimbursement, and sponsorship of professional memberships
• Internal conferences and professional development opportunities
• Employee Resource Groups and Affinity Groups

Why Walker Consultants?

Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years.

Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.

Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.

Join Us!

We know that great talent comes in many forms. If you're excited about this role but don’t meet every single requirement, we still encourage you to apply! You might just be the right person for this role—or another opportunity on our team.

At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know—we will work with you to ensure a fair and accessible experience.

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.