Project & Administrative Assistant — Renewables Ops

Ulakaia Center; Fairbanks (AK); Híbrido; USD 30.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) matching up to 4%

Paid Time Off

Medical Insurance

Life & AD&D Insurance

Employee discounts

Descripción de la vacante

Arctic Home Living & Renewable Energy Systems is seeking an Administrative Assistant in Fairbanks, AK. You will support project management, construction, and sales operations, handling documentation, data entry, and cross-team communication.

Ideal candidates have strong organizational and problem-solving skills, with experience in office administration and a valid driver’s license. This regular, full-time role offers growth in operations and project coordination within the Alaska market.

Formación

• High school diploma or GED required.
• 3+ years of administrative or office experience.
• Experience in construction, logistics, or warehouse environments preferred.
• Valid driver’s license.

Responsabilidades

• Support the Project Manager and the State Sales Director with administrative tasks.
• Maintain project files: contracts, permits, invoices, change orders, closeouts.
• Assist with project lifecycle documentation and tracking.
• Coordinate permit paperwork and compliance documentation.
• Manage mail, office supplies, inventory, and workspace organization.
• Coordinate office equipment maintenance and vendor services.
• Maintain clean, organized, and efficient office operations.
• Perform accurate data entry in Excel, CRM systems, and internal tools.
• Generate reports, logs, and project tracking updates.
• Assist with project and sales reporting.
• Assist with invoice processing and documentation review.
• Track deliveries, match packing slips to purchase orders.
• Identify and communicate discrepancies in shipments or billing.
• Respond to and route customer/vendor inquiries.
• Support coordination between departments, vendors, and clients.
• Run occasional business errands (valid driver’s license required).
• Submit expense reports with proper coding and documentation.
• Support special projects and administrative initiatives.

Conocimientos

Organizational skills

Time management

Communication

Customer service

Attention to detail

Problem solving

Professionalism

Educación

High school diploma or GED

Herramientas

Microsoft Office

Data entry systems

Typing 50+ WPM

Descripción del empleo

Arctic Home Living & Renewable Energy Systems is seeking an Administrative Assistant in Fairbanks, AK. You will support project management, construction, and sales operations, handling documentation, data entry, and cross-team communication.

Ideal candidates have strong organizational and problem-solving skills, with experience in office administration and a valid driver’s license. This regular, full-time role offers growth in operations and project coordination within the Alaska market.