Project Administrative Assistant

DOC; Naples (FL); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Daniel O'Connell's Sons (DOC) is seeking a Project Administrative Assistant to support multiple active construction projects with precision and care. The role emphasizes organized documentation, strong communication, and reliable follow-through.

You will process invoices, assist with AP tasks, review payroll for DBA compliance, and maintain digital records using cloud-based tools, Excel, and Microsoft 365.

Qualifications

• Experience supporting construction or project teams is preferred.
• Comfortable working with financial systems and invoices.
• Proficiency with cloud-based document management and Excel reporting.

Responsibilities

• Provide administrative and financial support across multiple projects.
• Process invoices and assist with basic accounts payable tasks.
• Generate commitments and manage contracts and project documents.
• Review certified payroll for DBA compliance.
• Maintain organized digital documentation using cloud-based systems.
• Communicate with internal stakeholders, subcontractors, and vendors.
• Review hourly change order labor rates for compliance.
• Collect, verify, and track COIs and endorsements.
• Use Excel and email tools to track, report, and share project data.
• Support a culture of urgency, attention to detail, and continuous improvement.

Skills

Organizational skills

Communication skills

Attention to detail

Adaptability

Financial systems aptitude

Tools

Microsoft 365

Sage

Vista

Excel

Job description

Job Title: Project Administrative Assistant
Location: Hybrid (Naples, FL)
Reports To: Manager of Field Administration

About Daniel O'Connell's Sons (DOC)

Founded in 1879, Daniel O'Connell's Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.

Position Summary

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.

Key Responsibilities

• Provide administrative and financial support across multiple construction projects.

• Process invoices and assist with basic accounts payable (AP) tasks.

• Generate commitments and manage contracts and project documents.

• Review certified payroll for compliance with applicable prevailing wage/Davis-Bacon Act (DBA) requirements.

• Maintain organized digital documentation using cloud-based systems.

• Communicate effectively with internal stakeholders, subcontractors, and vendors.

• Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.

• Collect, verify, and track COIs and required endorsements/limits.

• Use Excel and email tools to track, report, and share project data.

• Contribute to a culture of urgency, attention to detail, and continuous improvement.

Qualifications

• Experience supporting construction or project-based teams preferred.

• Strong organizational and communication skills.

• Comfortable working with financial systems and processing invoices.

• Proficiency in Microsoft 365 and cloud-based document management platforms.

• Ability to adapt to new technologies and systems quickly.

• Experience with Sage or Vista (or similar financial software) is a plus.