Construction Project Admin & Docs Specialist

DOC; Naples (FL); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Daniel O'Connell's Sons (DOC) is seeking a Project Administrative Assistant to support multiple active construction projects with precision and care. The role emphasizes organized documentation, strong communication, and reliable follow-through.

You will process invoices, assist with AP tasks, review payroll for DBA compliance, and maintain digital records using cloud-based tools, Excel, and Microsoft 365.

Qualifications

• Experience supporting construction or project teams is preferred.
• Comfortable working with financial systems and invoices.
• Proficiency with cloud-based document management and Excel reporting.

Responsibilities

• Provide administrative and financial support across multiple projects.
• Process invoices and assist with basic accounts payable tasks.
• Generate commitments and manage contracts and project documents.
• Review certified payroll for DBA compliance.
• Maintain organized digital documentation using cloud-based systems.
• Communicate with internal stakeholders, subcontractors, and vendors.
• Review hourly change order labor rates for compliance.
• Collect, verify, and track COIs and endorsements.
• Use Excel and email tools to track, report, and share project data.
• Support a culture of urgency, attention to detail, and continuous improvement.

Skills

Organizational skills

Communication skills

Attention to detail

Adaptability

Financial systems aptitude

Tools

Microsoft 365

Sage

Vista

Excel

Job description

Daniel O'Connell's Sons (DOC) is seeking a Project Administrative Assistant to support multiple active construction projects with precision and care. The role emphasizes organized documentation, strong communication, and reliable follow-through.

You will process invoices, assist with AP tasks, review payroll for DBA compliance, and maintain digital records using cloud-based tools, Excel, and Microsoft 365.