Project Administration & Documentation Specialist

Jobtailor; Chipley (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor seeks a Project Administrator in Florida to support local transportation projects, assist with project setup, execution, and closure, and manage documents and meetings. The role emphasizes communication, organization, and timely delivery across multiple projects.

The candidate should have 2+ years in project administration, FDOT project knowledge, and strong MS Office skills, with attention to deadlines and collaborative teamwork.

Qualifications

• College courses related to business or project management; preferred.
• 2+ years of experience in Project Administration; required.
• 2+ years of experience with FDOT projects; required.
• MS Office proficiency (Word, Excel and PowerPoint)
• Knowledge of Adobe Acrobat Professional, Microsoft Windows, Teams and/or Zoom
• Excellent communication skills (verbal, written, and presentation) and able to meet deadlines in a dynamic environment with multiple project responsibilities

Responsibilities

• Assist project managers with operational and administrative tasks for district transportation projects.
• Support project pursuit, setup, execution, and closure activities.
• Document proofreading, editing, and archival management.
• Organize and support regular technical meetings; take minutes when appropriate.
• Maintain project budgets, cost sheets, and progress reports.
• Support QMS items and Newforma-based file delivery.

Skills

Project Administration

FDOT Knowledge

Document Proofreading

Budget Tracking

Meeting Minutes Preparation

Progress Reporting

Communication Skills

Education

College courses related to business or project management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat Professional

Newforma System

Teams

Zoom

Windows

Job description

Jobtailor seeks a Project Administrator in Florida to support local transportation projects, assist with project setup, execution, and closure, and manage documents and meetings. The role emphasizes communication, organization, and timely delivery across multiple projects.

The candidate should have 2+ years in project administration, FDOT project knowledge, and strong MS Office skills, with attention to deadlines and collaborative teamwork.