Project Administration Coordinator

EPIC Piping; San Marcos (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Training programs

Insurance options

Life insurance

Paid vacation

401(k) plans

Job summary

Epic Piping is seeking a Project Administration Coordinator to support the Fabrication team on a variety of national and global projects. You will handle proposal preparation, internal coordination, and document management, ensuring accurate and timely information flows across departments.

The role requires a Bachelor’s Degree and at least 2 years of experience coordinating proposals, with opportunities for growth and involvement in business development activities.

Qualifications

• Bachelor’s degree required.
• 2+ years’ experience in proposal coordination.

Responsibilities

• Ensure adherence to internal documentation practices.
• Perform all administrative and clerical duties for the Estimating Department.
• Retrieve, coordinate, prepare, and distribute proposals.
• Coordinate with various internal departments to provide updated and accurate information regarding all departmental functions.
• Interface with key participants, including clients, to execute the proposal process
• File & data manipulation.
• Controlled document ownership.
• Coordinate proposal data entry, formatting, editing, reviews, reproduction, and delivery
• Organizes all technical written materials supplied by support groups including organization of sections, tables, exhibits, and attachments
• Actively participates in meetings relating to proposals, business development and marketing
• Supports special projects and other responsibilities associated with the position as may be appropriate
• Maintaining proposal tracking database.

Skills

Proposal coordination

Education

Bachelor’s Degree

Job description

Epic Piping has an exciting opportunity available for a Project Administration Coordinator to be an integral part of our Fabrication team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You’ll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt.

What You’ll Do

• Ensure adherence to internal documentation practices.
• Perform all administrative and clerical duties for the Estimating Department.
• Retrieve, coordinate, prepare, and distribute proposals.
• Coordinate with various internal departments to provide updated and accurate information regarding all departmental functions.
• Interface with key participants, including clients, to execute the proposal process
• File & data manipulation.
• Controlled document ownership.
• Coordinate proposal data entry, formatting, editing, reviews, reproduction, and delivery
• Organizes all technical written materials supplied by support groups including organization of sections, tables, exhibits, and attachments
• Actively participates in meetings relating to proposals, business development and marketing
• Supports special projects and other responsibilities associated with the position as may be appropriate
• Maintaining proposal tracking database.

What You’ll Need

• Education: Bachelor’s Degree (four-year college or technical school): Required
• Experience: 2 plus years’ experience in proposal coordination
• Computer Skills: Not applicable.
• Certification/Licenses: None specifically required

What We Offer

• Industry-leading training and development programs
• Competitive insurance and benefit options
• Company-paid life insurance and long-term disability insurance
• Paid vacation and holiday time
• Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee)
• Career growth opportunities through hands-on training and mentorships
• Work alongside industry leaders and mentors
• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.

Who We Are

Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries. At Epic Piping, We Believe That Investing In Our Employees Is Essential To Our Success. That's Why We're Looking For Motivated Individuals Who Are Willing To Invest In Themselves And Their Future.

As a Member Of Our Team, You Will Have Access To

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.

As an equal opportunity employer, Epic Piping is committed to the development of its employees and strives to promote an environment that fosters personal training and development.

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.

Epic is committed to maintaining a safe, drug-free workplace. All offers of employment are contingent upon successful results of your background check, drug screening, and work authorization within the United States, in accordance with company policy.