Project Administration & Coordination Specialist

Rider Levett Bucknall RLB; Kihei (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Rider Levett Bucknall in Kihei, HI, seeks a Project Administrator to maintain open lines of communication between the office and field personnel, ensuring timely, accurate paperwork on assigned projects. You will expedite routing for purchase orders/subcontracts, process insurance certificates, log submittals, and distribute punch lists to support project completion.

The ideal candidate will have a two-year degree in project management or related field, 1–3 years’ experience, and strong MS

Qualifications

• Two-year degree in project management or a related field.
• 1–3 years’ experience in design and construction or project management preferred.
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent writing skills.
• Basic accounting skills.
• Contract administration experience a plus.
• Ability to work at various job sites.

Responsibilities

• Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
• Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment.
• Coordinates collection and preparation of project reporting.
• Proofreads and corrects reports from staff.
• Coordinate meetings when necessary.
• Data entry and composition of administrative documentation.
• Order supplies and procurement for jobsites.
• Participate in weekly project meetings with design consultants, general contractors, project managers and clients.
• Work with project managers to develop weekly meeting agenda.
• Uses independent judgement and discretion on coordination of assigned construction project.
• Develop and distribute meeting minutes.
• Follow-up with project team members to ensure timely completion of assigned tasks.
• Monitor project schedules, log and track progress to meet design, construction and other deadlines.
• Develop monthly executive summary reports.
• Contributes to team performance by collaboration and effective communication.
• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
• Adds to team effort by accomplishing other duties as assigned.

Skills

Project coordination

Communication

Written communication

Time management

Education

Two-year degree in project management or related field

Tools

Microsoft Office

Data entry

Job description

Rider Levett Bucknall in Kihei, HI, seeks a Project Administrator to maintain open lines of communication between the office and field personnel, ensuring timely, accurate paperwork on assigned projects. You will expedite routing for purchase orders/subcontracts, process insurance certificates, log submittals, and distribute punch lists to support project completion.

The ideal candidate will have a two-year degree in project management or related field, 1–3 years’ experience, and strong MS