Project Admin & Sales Support Specialist

Hyde Park Mouldings, Inc.; Hauppauge (NY); Presencial; USD 34.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

2 weeks PTO + 1 week company shutdown

7 paid company holidays

Retirement savings

Descripción de la vacante

Hyde Park Mouldings, Inc. is seeking an organized Project Administrator to support our construction projects from award through production release.

This entry-level role focuses on keeping project information accurate and moving forward: organizing documents, following up on open items, and preparing projects for the next stage. You will work closely with clients and with our sales, drafting, production, and accounting teams once a project is awarded.

Formación

• Strong organization, accuracy, communication, and follow-through.
• Ability to manage multiple active projects, deadlines, open items, and documentation requirements.
• At least 1 year of office administration, customer service, order-entry, project-support, or similar administrative experience; internships or coursework may be considered.
• Good judgment about when to handle administrative vs. technical, pricing, legal, billing, or scope questions.
• Comfort using Microsoft Outlook, Word, and Excel, shared folders, checklists, and business software.
• High school diploma or equivalent.

Responsabilidades

• Manage the administrative setup and tracking of each construction project from award through production release.
• Create and maintain organized project folders, checklists, contacts, correspondence, and supporting records using company standards.
• Send post-award communications and request required CAD files, drawings, schedules, contacts, and other project information.
• Follow up with clients and internal team members on missing information and escalated unresolved items that could delay CAD handoff, approval, billing, or production release.
• Coordinate certificates of insurance and other administrative requirements.
• Verify that approved contract, sales order, and billing information is accurately reflected in project records.
• Update project records when approved changes are received and notify the appropriate internal team members.

Conocimientos

Organization

Communication

Attention to detail

Time management

Follow-through

Multitasking

Microsoft Outlook

Word

Excel

Educación

Associate degree or coursework in business, construction management, architecture, or engineering technology

Herramientas

QuickBooks

Project-management systems

Document control

Microsoft Outlook

Excel

Descripción del empleo

Hyde Park Mouldings, Inc. is seeking an organized Project Administrator to support our construction projects from award through production release.

This entry-level role focuses on keeping project information accurate and moving forward: organizing documents, following up on open items, and preparing projects for the next stage. You will work closely with clients and with our sales, drafting, production, and accounting teams once a project is awarded.