Project Admin – Engineering & Construction Projects

System One; Minneapolis (MN); Hybrid; USD 33,062 - 46,838; Full time

Benefits offered by this job

Medical

Dental

Vision

Spending accounts

Life insurance

Voluntary plans

401(k) plan

Job summary

System One is seeking a highly organized Project Coordinator to support a Strategic Projects Group responsible for major energy infrastructure and capital programs.

You will provide documentation and coordination for large-scale projects, including wind, solar, substations, and transmission initiatives, ensuring deliverables are on schedule and accurate.

Qualifications

• 2–4 years of experience in administrative, project coordination, or document control.
• Experience managing technical documentation, drawings, or project files.
• Strong attention to detail and ability to perform quality checks on documents.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint, OneNote).

Responsibilities

• Process and coordinate engineering drawings, RFI submittals, and project documentation.
• Manage document workflows, approvals, and project deadlines.
• Maintain tracking logs for document submissions, reviews, and required actions.
• Monitor shared project email inboxes and coordinate responses.
• Route drawings and documentation to project stakeholders for review and approval.
• Follow up with team members to ensure approvals are completed by deadlines.
• Maintain electronic and physical project document libraries.
• Review documents for accuracy, completeness, and quality.
• Modify and manage PDF documents using Bluebeam, Adobe Acrobat Pro, and ProjectWise.
• Prepare large-format drawing packages and project documentation for construction teams.
• Print, organize, bind, and package drawings and project documents for shipment to field locations.
• Support project managers, engineers, construction teams, and suppliers with documentation needs.
• Assist with multiple projects while maintaining strong attention to detail and organization.

Skills

Administrative coordination

Document management

Communication skills

Microsoft Office

Time management

Organization

Tools

ProjectWise

Bluebeam

Adobe Acrobat Pro

SharePoint

PDF editing tools

Job description

Position: Project Admin– Engineering & Construction Projects

Location: Hybrid – Denver, CO | Minneapolis, MN | Amarillo, TX

Schedule: Full-Time | Hybrid (Onsite Tuesday–Thursday, Remote Monday & Friday as business needs permit)

Hourly Pay Rate: $29.00/hr.

Duration: 12-Month Contract with Strong Potential for Extension and Conversion

System One is seeking a highly organized and detail-oriented Project Coordinator to support a Strategic Projects Group responsible for major energy infrastructure and capital projects. This role will provide project coordination support for new build projects, including renewable energy projects, wind farms, solar projects, repower initiatives, substations, transmission projects, and other large-scale capital programs.

Most projects supported by this team are valued at $15M+ and require strong coordination, document management, and communication skills to ensure project deliverables are completed accurately and on schedule.

Responsibilities

The Project Coordinator will be responsible for managing project documentation, coordinating engineering deliverables, and supporting project teams throughout the lifecycle of major construction and infrastructure projects.

Key responsibilities include:

• Process and coordinate engineering drawings, RFI submittals, and project documentation.
• Manage document workflows, approvals, and project deadlines.
• Maintain tracking logs for document submissions, reviews, and required actions.
• Monitor shared project email inboxes and coordinate responses.
• Route drawings and documentation to project stakeholders for review and approval.
• Follow up with team members to ensure approvals are completed by required deadlines.
• Maintain electronic and physical project document libraries.
• Review documents for accuracy, completeness, and quality.
• Modify and manage PDF documents using tools such as Bluebeam, Adobe Acrobat Pro, and ProjectWise.
• Prepare large-format drawing packages and project documentation for construction teams.
• Print, organize, bind, and package drawings and project documents for shipment to field locations.
• Support project managers, engineers, construction teams, and suppliers with documentation needs.
• Assist with multiple projects while maintaining strong attention to detail and organization.

Typical Day

A typical day will include a combination of administrative coordination, document management, and hands‑on project support.

Daily activities may include:

• Reviewing and responding to project-related emails.
• Tracking document submissions and outstanding approvals.
• Coordinating drawing reviews with engineers and project stakeholders.
• Updating project tracking tools and documentation logs.
• Preparing large drawing sets and project packages.
• Working with project teams to ensure deadlines are met.Supporting construction and engineering teams with required documentation.

This position provides a balance between desk-based coordination and hands‑on tasks such as preparing printed drawing packages and project materials.

Required Qualifications

• 2–4 years of experience in a professional administrative, project coordination, or document control environment.
• Experience managing technical documentation, drawings, or project files.
• Strong attention to detail and ability to perform quality checks on documents.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite, including:
• Outlook
• Teams
• SharePoint
• OneNote

Preferred Qualifications

• Experience supporting engineering, construction, utility, renewable energy, or infrastructure projects.
• Experience with:
• ProjectWise
• Bluebeam
• Adobe Acrobat Pro
• PDF editing and document management systems
• Previous experience working with large construction or engineering organizations.
• Background supporting document control or project administration functions.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

• Medical
• Dental
• Vision
• Spending accounts
• Life insurance
• Voluntary plans
• 401(k) plan

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.