Project Admin & Coordination Specialist

ESPO Corporation; Kansas City (MO); On-site; USD 21,000 - 39,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental insurance

401k

Job summary

ESPO Corporation in Kansas City, MO is seeking a Project Assistant to support engineering and construction projects by assisting the Project Manager and team with administrative information and project documentation.

The role requires solid MS Office skills, attention to detail, and the ability to manage multiple tasks, maintain files, track progress, and coordinate meetings and travel for project needs.

Qualifications

• High School degree or equivalent and minimum three (5) years office/clerical experience.
• Associates + 4 yrs years office/clerical experience.
• Bachelors + 2 yrs years office/clerical experience.
• Some college coursework preferred.
• An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.

Responsibilities

• This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects
• Update record copies, engineering project documentation and changes
• Provide information to facilitate questions regarding projects and prepare research information
• Record minutes from Project Manager/team meetings
• Answer phones and direct calls
• Sort incoming mail
• Collect and distribute client bills and invoices
• Type memos, correspondence, reports and other documents as requested
• Coordinate travel arrangements and any other internal services for various project needs
• Prepare outgoing mailings and labels, including e-mail and fax
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup
• Schedule and set-up client interviews, presentations and other meetings as requested
• Order and maintain supplies
• Update the project calendar and roster
• Assist in clericals needs on projects
• Maintain data entry of project contact list and project execution plans
• Performs other duties as assigned
• Complies with all policies and standards

Skills

Attention to detail

Communication skills

Multi-tasking

Data entry

Education

High School degree or equivalent

Associates

Bachelors

Tools

Microsoft Word

Microsoft Excel

Access

PowerPoint

Job description

ESPO Corporation in Kansas City, MO is seeking a Project Assistant to support engineering and construction projects by assisting the Project Manager and team with administrative information and project documentation.

The role requires solid MS Office skills, attention to detail, and the ability to manage multiple tasks, maintain files, track progress, and coordinate meetings and travel for project needs.