Project Admin Assistant - Reston, VA

MSCCN; Reston (VA); On-site; USD 32,000 - 78,000; Part time

Job summary

Bechtel in Reston, VA is seeking an Administrative Assistant to provide day-to-day support for the Maple Creek Project. The role requires scheduling, travel arrangements, correspondence, and calendar management in a fast-paced team environment.

The position is on-site with part-time telework; candidates should be comfortable working primarily from the Reston office and coordinating with project managers and teams.

Qualifications

• High school diploma or equivalent required.
• Associate degree or admin certification preferred.
• 1–2 years of admin/office support experience.
• Experience supporting professional teams preferred.

Responsibilities

• Performs administrative and clerical support for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate.
• Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned.
• Receives and directs phone calls, visitors, and inquiries in a professional manner.
• Assists with office operations, including supply management, shipping requests, and general administrative support.
• Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams.
• Performs other administrative duties as assigned.

Skills

Organizational skills

Written & verbal comms

Confidentiality

Interpersonal skills

Customer service

Team collaboration

Travel coordination

Expense reporting

Multitasking

Education

High school diploma or equivalent

Associate degree or admin certification

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Salary Range: $51,300 - $78,200 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview: Bechtel is hiring top talent to join the expanding Renewables & Clean Power business to deliver the latest in a near decade long program of natural gas fired combined cycle projects for our long-term customer, Advanced Power. This project is a nominal 640MW single unit (with the option for a second unit on the same site) that will provide electrical power to the regional grid. Bechtel is currently supporting our customer to define the scope and design basis for the project which will utilize the latest gas turbine technology from GE Vernova to deliver reliable and responsive electric power generation. The project site will be in Sullivan County, Indiana.

Job Summary: This position is for an Administrative Assistant to provide day-to-day administrative support to the Maple Creek Project. The successful candidate will perform administrative duties requiring proficiency, accuracy, judgment, initiative, discretion, and knowledge of company procedures and protocol. This role supports efficient office operations through coordination of calendars, meetings, travel arrangements, correspondence, and other team administrative activities. The position will be based in the Reston, VA office.

Work Schedule: Monday through Friday

Telework Type: Part-Time Telework (Majority in the Reston Office)

Major Responsibilities:

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate.
• Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned.
• Receives and directs phone calls, visitors, and inquiries in a professional manner.
• Assists with office operations, including supply management, shipping requests, and general administrative support.
• Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams.
• Performs other administrative duties as assigned.

Additional Qualifications/Responsibilities

Education and Experience Requirements:

• High school diploma or equivalent required.
• Associate degree or relevant administrative certification preferred.
• Minimum 1-2 years of administrative, office support, or related experience.
• Experience supporting teams in a professional office environment preferred.

Required Knowledge and Skills:

• Demonstrated organizational and time-management skills.
• Ability to handle multiple priorities and changing deadlines.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Effective interpersonal and customer service skills.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work effectively both independently and as part of a team.
• Experience coordinating meetings, calendars, and travel arrangements preferred.
• Experience preparing expense reports preferred