Project Admin

ComTec Information Systems (IT); Spring (TX); Ibrido; USD 50.000 - 75.000; Tempo pieno

Descrizione del lavoro

ComTec Information Systems (IT) seeks a detail-oriented Project Admin to support an IT program in a hybrid Houston setting. You will coordinate meetings, travel, meals, and documentation while working closely with the project manager and product owner to keep initiatives on track.

The role emphasizes strong Excel and PowerPoint skills, meticulous note-taking, and cross-functional coordination to deliver consolidated status updates and timely invoices.

Competenze

• 5+ years of experience as a Project admin or Administrative Assistant in IT department.
• Experience with ServiceNow to create requests.
• Expert level experience of using Microsoft Excel including Pivot tables and graphs, and PowerPoint.
• Must be disciplined and able to maintain confidentiality.
• Strong attention to detail and ability to multi-task in a fast-paced environment.
• Ability to collaborate efficiently with cross-functional teams.
• Proven written and verbal communication skills.

Mansioni

• Scheduling meetings, workshops, and maintaining the Outlook calendar.
• Coordinating travel arrangements for the project team.
• Ordering/coordination of meals.
• Documentation of meeting notes and action items.
• Setting up network IDs and access authorizations.
• Tracking vendor invoices and payments.
• Collecting status reports from Project Managers and preparing a consolidated status report.
• Using MS Excel to build the schedules.
• Assisting in preparing project presentations.
• Performing other office related duties as assigned.

Conoscenze

Meeting scheduling

Travel coordination

Meal coordination

Documentation

Network IDs setup

Vendor invoice tracking

Status reporting

Excel

PowerPoint

Communication

Organization

Confidentiality

Cross-functional collaboration

Strumenti

ServiceNow

Microsoft Excel

Pivot tables

PowerPoint

Descrizione del lavoro

Title: Project Admin

Location: Houston, TX (Hybrid - 1 day per week in the office)

Duration: Full-time with ComTec

Job Description

We are looking for a Project Admin to help with an IT Program. The ideal candidate is detail-oriented with a knack for communication and collaboration. The Project Admin is a highly collaborative person, working closely with the project manager and product owner:

Responsibilities

• Scheduling meetings, workshops, and maintaining the Outlook calendar
• Coordinating travel arrangements for the project team
• Ordering/coordination of meals
• Documentation of meeting notes and action items
• Setting up of network IDs and access authorizations
• Tracking vendor invoices and payments
• Collecting status reports from Project Managers and prepare a consolidated status report
• Using MS Excel to build the schedules
• Assisting in preparing project presentations
• Performing other office related duties as assigned

Minimum Requirements

• Good experience in Scheduling meetings, Ordering/coordination of meals, and Coordinating travel arrangements.
• 5+ years of experience as a Project admin or Administrative Assistant in IT department.
• Experience with ServiceNow able to create requests in ServiceNow.
• Good experience in documenting meeting notes and action items.
• Ability to setting up network IDs and access authorizations.
• Expert level experience of using Microsoft Excel including Pivot tables and graphs, and PowerPoint.
• Must be disciplined and able to maintain confidentiality.
• Strong attention to detail and have ability to function independently in a multi-task environment.
• Ability to collaborate efficiently with cross-functional teams.
• Proven written and verbal communication skills.
• Must have strong organizational skills, be very detail-oriented, and mission-accomplish focused.