Project Accounting Specialist - Utilities

LJA; Katy (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

LJA Accounting is seeking a Project Accounting Specialist to support day-to-day project financial activities. You will handle invoicing, AR resolution, and reporting for project managers, ensuring accurate cost tracking and compliance across engagements.

The role emphasizes collaboration with PMs, the collections team, and administration, with opportunities to contribute to process improvements and training within a growing employee-owned firm.

Qualifications

• Associate or Bachelor’s degree in accounting, Finance or Business Administration preferred.
• 2+ years of experience in a billing position.
• Intermediate level experience using Excel and Microsoft Office.

Responsibilities

• Setting up and maintaining projects.
• Invoicing clients on a weekly/monthly basis with various basis (lump sum, time & material, % of completion).
• Preparing spreadsheet invoices with detailed backup and timesheets.
• Providing project, billing, A/R and other reports as needed.
• Assisting Project Managers and Collections with resolving outstanding AR issues.
• Analyzing revenue and job cost.
• Monitoring sub-consultants and tracking payments.
• Reviewing accounts payable and coding with attention to contractor invoices.
• Archiving project and contract documents.
• Collaborating with project managers and management on special projects.

Skills

Billing

Excel

MS Office

Education

Accounting/Finance degree

Tools

Deltek

Clearview/Infocus

BST Global

Job description

Project Accounting Specialist - Utilities

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Project Accounting Specialist at LJA Accounting, you will be responsible for accounting and administrative support for day-to-day activities of Project Managers.

A TYPICAL DAY MIGHT INCLUDE:

• Setting up and maintaining projects
• Invoicing clients on a weekly/monthly basis – lump sum, time & material, % of completion basis with a strong emphasis on fixed rate schedules
• Preparing spreadsheet invoices to include detailed backup documentation including detailed timesheets, etc.
• Providing project, billing, A/R and other misc. reports as needed
• Assisting Project Managers and Collections group with resolving outstanding AR issues
• Analyzing revenue and job cost
• Monitoring sub-consultants including reviewing contract and insurance certificates ensuring compliance with company policies and procedures, tracking payment status
• Reviewing accounts payable and coding, entry as needed with a significant focus on the timely and accurate processing of Independent Contractor invoices
• Archiving documents pertaining to projects and client/sub-consultant contracts
• Working directly with various project managers, administrative support and management
• Completing special projects as requested by a supervisor or manager

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Associate or Bachelor’s degree in accounting, Finance or Business Administration preferred

REQUIRED QUALIFICATIONS:

• 2+ years of experience in a billing position
• Intermediate level experience using Excel and Microsoft Office

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience with billing for public/government clients is a plus
• Experience with ERP project-based accounting systems Deltek, Clearview/InFocus, or BST Global is a plus
• Experience with invoice submittal via client portals is a plus
• Experience in the Engineering or Construction industry is a plus

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.