Project Accounting Specialist

LJA; Katy (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Generous Time Off

Comprehensive Benefits

Education Support

Referral Bonuses

Community Impact

Professional Development

Career Growth

Fun Culture

Job summary

LJA is seeking a Project Accounting Specialist to join our Accounting team, handling day-to-day accounting and administrative support for Project Managers. This role offers exposure to multiple clients and services within a collaborative, employee-owned environment.

You will prepare invoices, manage project setup, and assist with AR issues, while ensuring compliance and timely payments. The ideal candidate has 2+ years in billing and a solid Excel/Microsoft Office background.

Qualifications

• Associate degree in Accounting, Finance or Business Administration preferred.
• 2+ years of experience in a billing position.
• Intermediate experience with Excel and Microsoft Office.
• Experience with billing for public/government clients is a plus.
• Experience with ERP project-based accounting systems Deltek, Unanet, or BST Global is a plus.
• Experience with invoice submittal via client portals is a plus.
• Experience in the Engineering or Construction industry is a plus.
• Ability to work with confidential information.

Responsibilities

• Project setup and maintenance per contracted terms.
• Analyzing and processing weekly/monthly invoices for client submittal - lump sum, time & material, percentage-of-completion basis with a strong emphasis on fixed rate schedules.
• Preparing spreadsheet invoices including detailed backup documentation, detailed timesheet reports, etc.
• Updating and submitting monthly compliance reports.
• Archiving documents and record management for project files, client agreements, and subconsultant contracts.
• Monitoring and analyzing sub-consultants and intercompany invoices, contracts and insurance certificates to ensure contract compliance and company policies and procedures.
• Assisting Project Managers and Collections group with resolving outstanding AR issues.
• Reviewing Accounts payables reports, coding entry, tracking and submitting payments per contracted terms.
• Performing revenue and job cost analysis.
• Working directly with various project managers, administrative support and management.
• Completing special projects as requested by a supervisor or manager.

Education

Associate degree in Accounting, Finance or Business Administration preferred

Tools

Deltek

Unanet

BST Global

Excel

Microsoft Office

Job description

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Project Accounting Specialist on the LJA Accounting team, you will be responsible for accounting and administrative support for day-to-day activities of Project Managers.

A TYPICAL DAY MIGHT INCLUDE:

• Project setup and maintenance per contracted terms
• Analyzing and processing weekly/monthly invoices for client submittal - lump sum, time & material, percentage-of-completion basis with a strong emphasis on fixed rate schedules
• Preparing spreadsheet invoices including detailed backup documentation, detailed timesheet reports, etc.
• Updating and submitting monthly compliance reports
• Archiving documents and record management for project files, client agreements, and subconsultant contracts
• Monitoring and analyzing sub-consultants and intercompany invoices, contracts and insurance certificates to ensure contract compliance and company policies and procedures
• Assisting Project Managers and Collections group with resolving outstanding AR issues
• Reviewing Accounts payables reports, coding entry, tracking and submitting payments per contracted terms
• Performing revenue and job cost analysis
• Working directly with various project managers, administrative support and management
• Completing special projects as requested by a supervisor or manager

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Associate degree in Accounting, Finance or Business Administration preferred

REQUIRED QUALIFICATIONS:

• 2+ years of experience in a billing position
• Intermediate experience with Excel and Microsoft Office

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience with billing for public/government clients is a plus
• Experience with ERP project-based accounting systems Deltek, Unanet, or BST Global is a plus
• Experience with invoice submittal via client portals is a plus.
• Experience in the Engineering or Construction industry is a plus
• Ability to work with confidential information

LEVEL UP WITH LJA

At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.